Administrative Assistant II

Founded in 1965,
UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs.

It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide. To learn more about UC Irvine, visit www.uci.edu.

Under general direction, incumbent reports to the Admin Supervisor. Position works in a team environment where administrative staff is responsible for the general administrative support of the Department. The office coordinator is responsible for managing all front desk duties to include answering phones, greeting guests, ordering, and maintaining office supplies and providing general assistance. Under supervision, the incumbent performs a wide range of administrative support duties to support the department as it grows.

The role of the individual includes but is not limited to supporting departmental faculty, organizing departmental events, and performing general administrative support tasks. The successful candidate will demonstrate an ability to work as an efficient, effective problem-solver. Ability to multi-task, prioritize, and stay organized is also important as assignments and responsibilities vary daily based on priorities. The position assists in prioritizing, efficiently processing, and tracking administrative issues to ensure deadlines are met and tasks completed appropriately for the Department.

• Demonstrated ability to work independently in complex working environment, adjusting priorities as needed based on assignments and understanding mission and goals of the department
• Demonstrated skill in English grammar and syntax sufficient to evaluate written materials and correct errors
• Demonstrated ability to follow instructions and perform duties reliably and with thorough attention to detail
• Demonstrated skill in forming and maintaining cooperative working relationships with others, i.e. effective interpersonal skills
• Skill in organizing work for timely completion of assignments
• Thorough understanding of office procedures
• Skill to function in a team environment by establishing and maintaining cooperative work relationships with faculty, staff, and administrators
• Excellent interpersonal and customer service skills
• Excellent communications skills with demonstrated ability to write correspondence, policies, and analytical reports
• Excellent Computer Skills including knowledge of Microsoft Word, Excel and Power Point
• Ability to retrieve documents from various clinic sites
• High school diploma or equivalent experience.
• 1-2 years of relevant experience.

• Ability to independently develop innovative, logical solutions to difficult, unusual, or first time problems and provide recommendations for action
• Working knowledge of business document formats; letters, memos, advertisements, grant applications etc
• Bachelor's degree.
• Previous experience providing administrative support to senior management.

• May require travel between various offices and clinics in Orange and Irvine campuses.
• Requires some early morning/late evening hours and/ or overtime.
• Flexible schedule to accommodate overtime due to special projects, conferences, time differences; deadlines, etc.

In addition to the salary range listed below, we offer a wealth…