Payroll Specialist

3 days ago Be among the first 25 applicants

This range is provided by UHSM Health Share. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$70,000.00/yr - $90,000.00/yr

Unite Health Share Ministries (UHSM) is a nonprofit, faith‑based health sharing ministry that facilitates member‑to‑member health sharing among fellow Christians, serving as a connector to administer medical cost sharing. The UHSM mission is to help Christian families fulfill their God‑given purpose to care for one another and to positively impact our communities. Headquartered in Norfolk, VA, UHSM takes a modern approach to health sharing that prioritizes holistic health and wellbeing.

UHSM offers simple, fair, and friendly health share programs to its members.

The Payroll Specialist is responsible for the accurate, timely, and compliant processing of multi‑state payroll for exempt and non‑exempt employees. This role requires deep expertise in ADP Workforce Now (Next Gen), comprehensive knowledge of California payroll regulations, and a strong command of federal, state, and local payroll laws. The Payroll Specialist serves as a subject matter expert and ensures payroll operations adhere to regulatory requirements and internal controls, including the administration of semi‑monthly payroll for exempt employees and weekly payroll for non‑exempt employees, as well as ongoing payroll audits.

• Process semi‑monthly payroll for exempt employees and weekly payroll for non‑exempt employees across California and multiple states using ADP Workforce Now (Next Gen).
• Accurately calculate and process regular wages, overtime, premiums, sales bonuses, commissions, retroactive pay, and special payments.
• Perform overtime calculations on non‑discretionary bonuses and commissions, ensuring compliance with California and federal wage and hour regulations.
• Process gross‑up payments and manage taxable and non‑taxable fringe benefits, including proper tax treatment and reporting.
• Review and validate payroll reports to ensure accuracy.
• Manage off‑cycle payrolls, manual checks, voids, and adjustments as needed.

• Conduct regular audits of payroll runs, employee payroll profiles, timecards, and system configurations to ensure accuracy, compliance, and alignment with company policies.
• Audit timecards, including hours worked, overtime, premiums, meal and rest period compliance, and timekeeping exceptions.
• Follow up with employees and timecard managers regarding timecard discrepancies, missing punches, exceptions, or clarifications required prior to payroll processing.
• Ensure timely resolution of timecard issues to meet payroll deadlines while maintaining compliance with wage and hour regulations.
• Audit earnings codes, including bonuses, commissions, gross‑ups, and fringe benefit configurations.
• Review and audit pay rates, job classifications, FLSA status, overtime calculations, and tax setups.
• Audit benefit deductions, retirement plan contributions, garnishments, and other voluntary and involuntary deductions for accuracy and compliance.
• Identify discrepancies and root causes; recommend and implement corrective actions and process improvements.
• Maintain clear documentation of audit findings, communications, and corrective actions to support internal controls, internal audits, and external audits.

• Maintain compliance with federal, state, and local payroll laws, including wage and hour regulations, taxation of bonuses, commissions, and fringe benefits.
• Apply expert knowledge of California‑specific requirements, including regular rate of pay calculations, overtime on bonuses and commissions, pay statement compliance, final pay rules, and waiting time penalties.
• Monitor legislative and regulatory changes impacting payroll and implement required updates.

• Administer payroll taxes, including federal, state, and local withholding related to wages, bonuses, commissions, gross‑ups, and fringe benefits.
• Ensure proper taxation and reporting of fringe benefits…