Post-Award Grants Analyst, Part-Time

Position Information

Post-Award Grants Analyst, Part-Time

Limited-Term (Renewable)

SA84124

part-time 20-29 hours weekly

Non-Exempt

$33.00 - $38.00

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors.

The anticipated pay range is not a promise of a particular wage.

The Grants Analyst, Post-Award serves to facilitate the post-award activity of the Schmid College of Science and Technology. Works with principal investigators, faculty and staff to coordinate post-award activities for grants and/or contracts. Post-award responsibilities include budget analysis and projection, preparation of financial reports, cost transfers, monthly expenditure review, reconciliation, and preparation for project close-out. Monitor project accounts to identify and resolve discrepancies.

Provide guidance on funding agency regulations as well as Chapman University’s administrative and fiscal policies. The position reports to the Assistant Director of Business Operations with a dotted reporting line to the full-time Research Grants Analyst. Other duties as assigned.

This is a part-time, hourly position at 20 hours per week. This assignment is contingent on continued availability of funding, as directed by the university. This position is located in person at Chapman’s campus in Orange, California.

• Develop and maintain databases for recording and tracking grant awards, budgets, projections and related information
• Generate and prepare quarterly financial projection reports
• Provide guidance to PIs on financial reports and appropriate spending of sponsored program accounts
• Monitor and track project accounts and elevate concerns to PIs
• Work closely with University departments to reconcile and resolve budgetary matters, preparing cost transfers and requesting corrections as needed
• Interpret and monitor compliance with funding agency’s requirements and University’s fiscal policies
• Perform troubleshooting and address variances
• Maintain current knowledge of grant funding policies, regulations and procedures
• Forecast potential projection issues and recommend course of action
• Prepare re-budgets on funded projects as needed
• Track status of personnel on projects
• Work collaboratively with staff to process POs, invoices, etc.
• Maintain records to support review of PI effort reports
• Assist with award close out and report potential variances
• Assist with issues of compliance as related to University policies and procedures
• Process PI supplemental pay for research and industry projects
• Respond to inquiries or requests for assistance as related to post-award financial management (i.e. audits)
• Ensure proper accounting and accurate posting of expenses
• Monitor subrecipient invoices for errors for the lifetime of the projects
• Track and report on cost-share obligations
• Process and track faculty course releases/buyouts
• Complete JEs and Cost Transfers, ensuring expenses are allowable, allocable, reasonable, and consistent
• Assist with other aspects of post-award grant management in coordination with Sponsored Projects Services

• Three years of progressively responsible…