Student Employment Coordinator

Position Title

Student Employment Coordinator

Position Type

Regular

Job Number

SA68424

Full or Part Time

full-time 40 hours weekly

Fair Labor Standard Act Classification

Non-Exempt

Anticipated Pay Range

$27.75

Pay Range Information

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors.

The anticipated pay range is not a promise of a particular wage.

Job Description Summary

The Student Employment Coordinator provides a full range of moderate to complex administrative and operational support services to ensure efficient, compliant, and high-quality student employment across Chapman University. Reporting to the Supervisor, Student Employment Program, this role plans, executes, and administers on-campus and off-campus student hiring functions, including managing peak periods with up to 2,400 hires per cycle. The Coordinator assists with hiring managers with end-to-end processes, mentors and coaches students on job readiness and onboarding, and processes high volumes of employment transactions, status changes, and data entry with accuracy and speed.

The incumbent maintains graduate assistantship hiring workflows, administers People Admin user training and troubleshooting, reviews and approves timecards, and prepares detailed reports to monitor compliance and operational performance. This position requires strong organizational, analytical, and communication skills, as well as proficiency with HR systems and reporting tools. The Student Employment Coordinator thrives in a fast-paced, dynamic environment, exercising initiative, sound judgment, and excellent customer service to support students, hiring managers, and campus partners

Responsibilities On-/Off
- Campus Student Employment Functions

• Assist with planning, execution, and administration of on-campus student employment at Chapman, including Fall and Summer peak hiring seasons.
• Summer Hiring can range from 500-800 hires over the course of 30 days;
  Fall Hiring and Re-hiring range from 2000 – 2400 student hires within 90 days. Consequently, this role requires excellent prioritization, organization, speed, multi-tasking, excellent follow-through, and a personal inner drive to set and achieve big goals.
• Support hiring managers by providing reliable, fast, and efficient hiring transactions and end-to-end processes.
• Coordinate with, mentor, and coach student workers with applications, job readiness coaching, and onboarding processes.
• Consult with hiring managers to plan their hiring needs.
• Assist students with applications and job readiness coaching.
• Administrate, monitor, and oversee high volumes of change requests in a timely manner, which entails research, attention to detail, problem-solving, collaboration, and strong verbal and written communication.

Data Entry, Document/Record Digitization, and Maintenance

• Receive, verify, and input student data and documentation pertaining to hiring, termination, employee status changes, and special compensation entry in HR systems
• Assist managers and students with questions related to employment status, timecards, payroll reports, budget questions, changes, error corrections, terminations, etc.
• Verifies various hiring and personnel-related documentation.
• Assist on projects including Database refreshes, audits, retrieving information from Chapman’s imaging system, and Orientation Support.

Maintain Graduate Assistantship Hiring Processes

• Ensure new hire documentation is accurate and processed rapidly.
• Coordinate with Grad Ed for status updates, tracking, and full-cycle communication.
• Review contracts annually with Grad Ed, Provost, Legal, and HR to ensure accuracy and appropriate approvals.
• Manage Google Sheets and assist with generating, updating, analyzing, and distributing reports.

Administrate People…