Facility Coordinator

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FACILITY COORDINATOR (Baseball/Softball)
Annual Pay: $41,500.00

Purpose Of Classification:
The purpose of this classification is to lead and coordinate activities and staff at the North Road baseball/softball recreational facility.

• Leads and coordinates daily work activities of assigned crew or co-workers: confers with supervisor to obtain direction regarding work assignments and priorities; organizes tasks in order to complete assigned work; monitors status of work in progress and inspects completed work; confers with co-workers, assists with complex/problem situations, and provides technical expertise; assists with training and instructing co-workers regarding operational procedures and proper use of equipment;
  
  assists with supervision of co-workers by reporting employee problems and providing input on disciplinary action and employee performance evaluations.
• Coordinates, facilitates, and implements recreation programs and activities that meet the ever-changing needs and physical, social, and emotional interests of the community: develops and distributes schedules for various programs, classes, and activities; leads activities, teaches classes, or secures and schedules individuals to lead/teach classes; provides planning and setup support for activities; and promotes programs and activities.
• Coordinates facility use: initiates meetings with baseball, softball and other recreation entities to attract tournament events to facility; maintains master calendar; schedules facility rentals and special events; prepares for scheduled events; sets-up meeting rooms and sports courts; decorates for special events; maintains related contracts and documentation; and opens and closes the facility.
• Performs routine bookkeeping functions: assists in developing and implementing budget for assigned facility; monitors expenditures and revenues to ensure compliance with approved budget; prepares daily bank deposit; gathers funds and verifies counts; prepares deposit statements; deposits funds; and maintains related documentation.
• Maintains inventory of equipment and supplies: purchases supplies according to established budgetary parameters and event schedules; performs routine maintenance and cleaning tasks as required; prepares and processes purchase orders, including concessions for events; ensures proper maintenance and storage of all equipment and supplies; and maintains inventory records.
• Ensures the maintenance of assigned facility: conducts regular inspections of facilities and equipment; schedules required maintenance and repairs for the facility; and ensures the cleanliness of the building and proper operation of equipment.
• Performs general customer service and administrative duties as required: receives and responds to inquiries, concerns and complaints of citizens and special event contacts regarding programs, policies and/or personnel; processes participant registrations; assists customers; answers the telephone and greets visitors; prepares reports and correspondence; maintains Facility Coordinator documentation; and enters computer data, etc.
• Ensures compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures: enforces and ensures adherence to established safety procedures; monitors work environment and use of safety equipment to ensure safety of employees and other individual; and initiates any actions necessary to correct deviations or violations.
• Processes a variety of documentation associated with department/division operations, within designated time frames and per established procedures: receives and reviews various documentation; reviews, completes, processes, forwards or retains as appropriate; prepares or completes various forms, reports, correspondence, and other documentation; compiles data for further processing or for use in preparation of department reports; and maintains computerized and/or hardcopy records.
• Operates a personal computer to enter, retrieve, review or modify data, utilizing word processing, spreadsheet,…