Office Specialist

This Job Posting closes at 11:59 p.m. (Pacific Time) on Wednesday, October 21, 2026.

Annual Pay Range: $ 55,196 - $ 69,738

Hourly Pay Range: $ 26.53 - $ 33.52

Salary offers will be made within the posted pay range and will be based on the candidate's experience (paid or unpaid) that is directly relevant to the position.

Clackamas County’s Office of Facilities Management seeks an Office Specialist 2 to join our team and provide administrative and operational support across our county facilities. This role suits someone who enjoys staying organized, solving problems, and keeping operations moving.

As the Office Specialist 2, you will lead lobby staff by arranging schedules, assigning tasks, providing training, and ensuring coverage at the Developmental Services Building (DSB) and the Public Services Building (PSB) on the county’s Red Soil Campus in Oregon City. You will assist employees, visitors, contractors, and the public with professionalism, maintaining consistent service even when priorities change or unexpected situations arise.

You will also be responsible for organizing conference rooms across multiple buildings by coordinating requests, preparing rooms for meetings, and ensuring safety requirements are met. The role includes managing work orders and service requests, ensuring accurate information, identifying additional tasks, and directing work to the relevant Facilities teams. You will provide backup assistance with our work order system, including preventative maintenance data entry, access cards, fleet programs, courier and logistics operations, and other Facilities programs.

The position also provides administrative support to the Facilities Maintenance office, including answering the main phone, checking emails, and arranging mail and package distribution.

Required

Minimum Qualifications /Transferable

Skills:

• At least two (2) years of administrative office support, clerical, or related customer service experience involving internal and external customers
• Experience organizing and prioritizing multiple assignments, projects, or operational activities
• Experience scheduling meetings, coordinating logistics, organizing rooms, events, or similar activities
• Experience performing work that requires independent judgment to resolve routine issues, respond to questions, or determine appropriate next steps
• Ability to report to or remain at work during inclement weather, emergencies, or disasters and perform assigned duties to support the continuity of essential county services

Preferred Qualifications /Transferable

Skills:

• Intermediate proficiency with Microsoft Office, including Outlook, Word, and Excel
• Experience working in a government, public-sector, facilities, property management, or similar operational environment
• Experience using a computerized maintenance management system (CMMS) or other work order/service request system
• Experience coordinating conference rooms, meetings, events, or facility-related logistics
• Experience leading, training, scheduling, or coordinating the work of other staff, including serving as a lead worker
• Experience processing, assigning, tracking, or reviewing work orders, service requests, or preventive maintenance activities
• Experience working with access control, facility security, fleet, courier/logistics, mail, or other facility support programs
• Experience maintaining logs, records, documentation, or other information requiring accuracy and retention in accordance with established procedures

Pre-Employment Requirements:

• Must pass a criminal history check, which may include a national or state fingerprint records check
• Must pass a post-offer physical assessment; accommodation requests will be reviewed on an individual basis in…