Administrative Specialist

This Job Posting closes at 11:59p.m. (Pacific Time) on Tuesday, October 20, 2026.

Please Note:

The Final date to receive applications may be extended to expand the pool of qualified candidates. Any recruitment timeline changes will be communicated to all who have initiated an application process or have submitted an application.

Annual Pay Range: $65,860.36 - $85,636.68

Hourly Pay Range: $31.66 - $41.17

Salary offers will be made within the posted pay range and will be based on candidate's experience (paid or unpaid) that is directly relevant to the position.

Clackamas County's H3S Health Centers Division is seeking a highly organized Administrative Specialist 2 to provide administrative support to Health Centers leadership. This position plays a key role in supporting division operations by overseeing in-person meeting logistics, coordinating new hire and onboarding support, and managing scheduling needs and complex calendars. The Administrative Specialist 2 serves as a trusted resource for leadership, while regularly handling confidential information related to hiring and retaining staff information that supports the residents of Clackamas County.

The ideal candidate is an organized, proactive, collaborative administrative professional with excellent communication skills who is capable of navigating complex administrative processes with discretion.

• A minimum of two (2) years of related experience that would provide the required knowledge and skills to perform the responsibilities of this position.
• A minimum of two (2) years of experience providing high-level administrative support to departmental leadership.
• Experience handling confidential information.
• Experience supporting new hire and onboarding support.

• Experience working in the public sector.
• Experience working in a healthcare or social services setting.
• Experience establishing and maintaining record-keeping systems.
• Experience managing travel and training logistics and coordination in a professional setting.

• Must pass a criminal history check, which may include national or state fingerprint records check
• Driving is required for county business on a regular basis or to accomplish work. Incumbents must possess a valid driver's license, and possess and maintain an acceptable driving record throughout the course of employment.

* For veterans qualified for Veterans' Preference:
If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.

• Provide high-level administrative support to Health centers leadership. You will schedule meetings, coordinate interviews, manage complex calendars, reserve conference rooms, oversee in-person meeting logistics, — including sign-in sheets and catering — maintain and update documents, workflows, and process charts in PowerDMS, Lippincott, SharePoint, and Visio, and assist with business-essential applications such as CLIA and Board of Pharmacy registrations.
• Handle highly sensitive and/or confidential matters that may be related to hiring, performance evaluations, discipline, grievances, and/or discharge. Serves as the Health Centers Division back up personnel action (PA) processor.
• Coordinate new hire onboarding for primary care, dental, school-based health center (SBHC), and PILAR team staff. Facilitate interviews, reference checks, and orientations while ensuring compliance with training…