Payroll Technician

Department:
Finance
Union Affiliation:
None

Work Schedule:

Monday - Friday
Hours Per Week: 40
Tillamook County follows Oregon Pay Equity laws in reviewing education, experience and seniority for wage offers.

The individual in this role is expected to possess and exhibit the following knowledge, skills, and abilities.

• Extensive knowledge of office accounting practices, procedures, and techniques.
• Knowledge of business English, spelling, punctuation and automated accounting and payroll systems and computer processes and capabilities to assemble, review, and maintain complex accounting, budget, or fiscal transactions.
• Good knowledge of federal and state laws relating to social security and other tax requirements; deferred compensation withholding requirements and limitations; the BOLI Wage and Hours Laws; the Tillamook County Retirement Plan for Certain Employees, PERS, including eligibility laws and collective bargaining agreements for AFSCME and Teamsters unions.
• Knowledge of established procedures and specific guidelines in the form of agency policies and procedures, specific related regulations, precedent actions, and processing manuals are readily available for doing the work. However, they are not always applicable to the work requirements or circumstances. This means the employee has to rely on experienced judgment to fill in gaps, identify sources of information, and make working assumptions about what transpired.
  
  As a result of the employees’ analysis, there may be suggestions for changes to the guidelines themselves, control mechanisms may be developed, or additional training for other employees may be established.

• Skill in using computers including word processing, spreadsheets and computer data entry and a variety of accounting software; skill in office equipment operation.
• Skill in accurately processing large volumes of data within strict, unalterable timelines.
• Skill in researching and analyzing complex payroll data.
• Skill in preparing clear and concise financial reports.
• Skill in reconciling general ledger balances to payroll system.
• Skill in the use of computerized financial information and reporting systems.

• Ability to use nonstandard procedures and techniques to resolve unusual problems or address management requirements.
• Ability to use initiative and judgment in completing tasks and responsibilities.
• Ability to use resourcefulness and tact with County employees when explaining difficult procedures and regulations.
• Ability to understand and implement Personnel rules and how to apply those rules to represented and non-represented employees.
• Ability to establish and maintain cooperative and effective working relationships with County employees, independent auditors, agency representatives, vendors, contractors, department heads and the public; ability to develop and work with spreadsheets and conduct Internet research.
• Ability to maintain confidentiality.

(Minimum qualifications for this role)

• High School diploma or equivalent;
  Associate's degree preferred.

• One (1) year of experience of progressively responsible payroll processing.

• At time of appointment, must possess a valid Oregon driver's license, or be able to attain one within six (6) months of hire, and maintain an acceptable driving record.

• Collective Bargaining Agreement payroll experience.

• Must pass a pre-employment criminal history background check.

• Processes the County-wide payroll program. Audits and calculates time sheets, inputs data into accounting system, balances payroll, generates and disburses checks/vouchers, and runs audit reports. Prepare reports for payroll, insurances, workers’ compensation, IRS, retirement, and other benefits. Post reconciled accounts to general ledger. Issue W-2s and 1095-Cs. Ensures compliance with appropriate regulations and policy. Meets with County Treasurer and Human Resources and Risk Management Director to clarify and resolve pay plan issues, clarify personnel rules, and ensures compliance with collective bargaining agreements.
• Monitors, processes, records, and maintains employee payroll database, including new hire information, withholding information, benefit information, and voluntary deductions.
• Applies thorough knowledge of automated payroll system in preparing…