Institution Records Specialist, Administrative Specialist , Rotation ODOC, BOPPPS or O

Position: Institution Records Specialist, Administrative Specialist 1, Job Rotation for ODOC, BOPPPS or O[...]
Location: Lakeview

Initial Posting Date:

12/29/2025

Final date to receive applications:

01/11/2026

Agency:

Department of Corrections

Salary Range:

$4,447 - $5,849

Position Type:

Employee

Position Title:

Institution Records Specialist, Administrative Specialist 1, Job Rotation for ODOC, BOPPPS or OCE employees only (Lakeview) Institution Records Specialist, Administrative Specialist 1, Job Rotation for ODOC, BOPPPS or OCE employees only (Lakeview) Offender Information and Sentence Computation Oregon Department of Corrections

The Offender Information and Sentence Computation (OISC) Unit is committed to providing efficient and secure management of institutional records, court processes, and data within our operational framework.

We are seeking a highly organized and dedicated OISC Institution Records Coordinator to manage and oversee security, maintenance, court processes, and data management. This position will also provide administrative support to the OISC Central Unit, which includes assisting with offsite management tasks.

This position is a job rotation anticipated to last 6 months, though may be extended or decreased due to business need. This rotation available for current regular status employees of the Oregon Department of Corrections, Oregon Corrections Enterprises, or Oregon Board of Parole, Probation, and Post‑Prison Supervision with their current manager's approval.

This position is available for current regular status employees of the Oregon Department of Corrections, Oregon Corrections Enterprises, or Oregon Board of Parole, Probation, and Post‑Prison Supervision only.

About the Job – Your Role

In this role, you will ensure the smooth coordination of all records‑related processes across OISC offices, maintain the security and integrity of institutional records, and facilitate court processes. You will also be responsible for developing and managing systems for data collection, tracking, and reporting. Additionally, you will provide administrative support to the OISC Central Unit to help streamline office operations and maintain compliance with legal and organizational standards.

This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.

Minimum Qualifications

Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data;

OR

An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data;

OR

An equivalent combination of education and experience.

Requested Skills

• Responding to requests in writing
• DOC
  400
• Reviewing records requests
• Making decisions based on department policies
• Reviewing forms for completeness and accuracy
• Law Enforcement Database System (LEDS) Certification
• Working independently to set priorities, meet deadlines, and manage a caseload
• Interpreting and applying laws, rules and policies when making decisions
• Possess Public Notary Certification

Application Information

• In the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications, you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview.
  
  Applicants must meet the minimum qualifications on or before the job posting close date.
• The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submittal. These questions are necessary to complete the application process.
• Please monitor both your email and Workday account for updates regarding this recruitment. You may be asked to submit a skills assessment, a writing sample, or other…