Institution Records Specialist, Administrative Specialist , Rotation ODOC, BOPPPS or O

Institution Records Specialist, Administrative Specialist 1, Job Rotation for ODOC, BOPPPS or OCE employees only (Lakeview)

Join to apply for the Institution Records Specialist, Administrative Specialist 1, Job Rotation for ODOC, BOPPPS or OCE employees only (Lakeview) role at Oregon Department of Corrections
.

• Initial Posting Date: 12/29/2025
• Final date to receive applications: 01/11/2026
• Agency:
  Department of Corrections
• Salary Range: $4,447 - $5,849
• Position Type:
  Employee
• Position Title:
  
  Institution Records Specialist, Administrative Specialist 1, Job Rotation for ODOC, BOPPPS or OCE employees only (Lakeview)
• Duration: 6 months (potentially extended or shortened)
• Eligible for:
  Current regular status employees of the Oregon Department of Corrections, Oregon Corrections Enterprises, or Oregon Board of Parole, Probation, and Post‑Prison Supervision (with manager approval)

In this role, you will ensure the smooth coordination of all records‑related processes across OISC offices, maintain the security and integrity of institutional records, and facilitate court processes. You will also be responsible for developing and managing systems for data collection, tracking, and reporting. Additionally, you will provide administrative support to the OISC Central Unit to help streamline office operations and maintain compliance with legal and organizational standards.

This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). It may be eligible for Police & Fire (P&F) benefits through the Public Employees Retirement System (PERS), as defined by statute.

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data.
• OR an associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data.
• OR an equivalent combination of education and experience.

• Responding to requests in writing
• DOC
  400
• Reviewing records requests
• Making decisions based on department policies
• Reviewing forms for completeness and accuracy
• Law Enforcement Database System (LEDS) Certification
• Working independently to set priorities, meet deadlines, and manage a caseload
• Interpreting and applying laws, rules and policies when making decisions
• Possess Public Notary Certification

• In the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications, you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview.
  
  Applicants must meet the minimum qualifications on or before the job posting close date.
• The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submittal. These questions are necessary to complete the application process.
• Please monitor both your email and Workday account for updates regarding this recruitment. You may be asked to submit a skills assessment, a writing sample or other assessment as part of the application screening process.
• As part of our selection process, we may require additional assessment stages, such as written exercises, to further evaluate candidates’ qualifications. Meaningful participation in these exercises is required for all applicants moving forward in the process. Failure to complete the required exercise(s) within the specified timeframe will result in disqualification from consideration. All candidates who successfully complete these screening stages and meet the necessary requirements will advance to the next stage in the selection process.
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