Office Administrator

Office Administrator

Triad Machinery is currently seeking a qualified candidate to join our team as an Office Administrator at our Coburg, Oregon facility.

For more than 30 years, Triad Machinery has been a Pacific Northwest leader in forestry, cranes, and construction equipment. From sales to service, parts to administration, our team members are the lifeblood of the Triad Machinery family. We offer competitive pay and extensive benefits for our employees, as well as an engaging, team-focused work experience.

Are you interested in a role that involves learning about the heavy equipment business, supporting customers, and working in a team-focused environment? Triad Machinery is hiring an Office Administrator at our Coburg, Oregon branch. The Office Administrator reports to the Branch Manager.

Whether you are an entry level professional looking to bring your skills and education to the real world, or an experienced admin looking for an exciting opportunity, Triad Machinery is looking for a team member with a strong attention to detail and a desire to learn about the heavy equipment industry.

The Office Administrator will assist Triad Machinery’s Coburg Branch Manager in all aspects of sales, office management, and product support, with a focus on administration and customer service.

• Create and maintain strong administrative relationships with Triad Machinery’s customer base in the Coburg territory.
• Analyze customer credit, open customer accounts, and maintain appropriate accounts receivable days sales outstanding (DSO) by making collection calls on a regular and timely basis.
• Research billing questions on behalf of customers and respond in a timely and service-oriented manner, coordinating with other company branches where necessary.
• Mail monthly statements, noting all past due items.
• Maintain updated Tax Exemption Certificates for customers.

• Coordinate and collect all paperwork related to incoming and outgoing machines and attachments, including store transfers and customer shipments, and use software to maintain machine transaction data.
• Maintain all appropriate paperwork for machine and attachment sales, rentals, or demos.
• Invoice all machine and attachment sales and rentals.
• Work with Triad Machinery’s finance partners to ensure complete documentation and timely payment of machine invoices.
• Assist Branch Manager with monthly machine and attachment costing.
• Assist Branch Manager with reconciliation of ACOS reports.

• Assist Parts Manager and Service Manager as appropriate.
• Answer incoming phone calls, and mail invoices, when appropriate.
• Provide new hires with New Employee Packets upon their start dates.
• Review and code Sales Department Expense Reports.
• Review and monitor branch vacations.
• Monitor Security Systems Codes and Keys for all Coburg employees.
• Maintain annual OSHA Report of accidents/injuries.
• Keep updated information on Approved Trucking Companies.
• Code invoices for Operating Expenses.
• Take deposits to the bank as necessary.

A good candidate will be very organized, familiar with accounting, Excel, Word, and good at communicating.

Triad Machinery offers a generous benefit package. Full‑time employees (and their families) can elect to take our medical, dental, and vision insurance at a cost. Triad’s 401(k) plan with matching, discretionary profit sharing, life insurance, vacation and sick leave, and eight paid holidays are available to those that qualify. Beginning salary will be dependent upon qualifications and experience.

Triad Machinery does not accept unsolicited resumes or calls from third‑party recruiters or employment agencies.

Triad Machinery is an Equal Opportunity Employer and encourages applications from all qualified candidates. EEO/AA Employer/Vet/Disabled

• Entry level

• Full‑time

• Administrative

• Machinery Manufacturing