Executive Services Coordinator

Prioritize your health and wellbeing!

Work for Jefferson County and take advantage of six months' worth of vacation and sick leave upfront and low-cost family health insurance! Enjoy work-life balance.

First Application Review Date 10/25/2026

The Executive Services Coordinator provides administrative and organizational support to the County Administrative Officer, Board of Commissioners, and County Counsel. The position helps coordinate Board meetings and records, public records requests, contracts, county code updates, communications, and other administrative functions. The position works with County departments, elected officials, public agencies, and members of the public and requires strong organizational skills, accuracy, discretion, good judgment, and the ability to manage multiple priorities.

• Provides administrative support to the County Administrative Officer, Board of Commissioners, and County Counsel.
• Prepares, proofreads, and distributes correspondence, reports, meeting materials, and other documents.
• Maintains calendars and schedules for the Board of Commissioners, County Administrative Officer, and County Counsel, and coordinates all use of Board conference room.
• Attends Board of County Commissioners meetings, including occasional evening meetings, and records meeting minutes.
• Coordinates Board agendas, meeting materials, action items, follow-up, signatures, and distribution of completed documents.
• Maintains official Board records, including orders, resolutions, minutes, plans, and other documents; records Commission meeting action items and distributes to the appropriate individual or organization.

• Responds to and coordinates public records requests in accordance with Oregon Public Records law.
• Maintains administrative records and coordinates the filing and archival of official County documents.
• Maintains the Jefferson County Code and coordinates the publication of newly adopted ordinances and amendments.
• Administers the County's contract management database, including tracking agreements, renewals, amendments, deadlines, and related records.
• Provides information and assistance to staff and the public regarding County Code provisions and Board actions.

• Maintains records of Board-appointed committees and coordinates recruitment, vacancies, advertising, and interviews as directed.
• Publishes required notices for public hearings, Board and committee vacancies, and related announcements in the County's official newspaper and other outlets.
• Assists with County communications, including gathering information and materials for the County website, social media, newsletters, and other public information platforms.
• Maintains the Administrative Department's webpage.

• Prepares accounts payable and related financial documentation and assists with routine administrative and purchasing functions.
• Provides administrative assistance to Finance, County Clerk, Fairgrounds, and other County departments as needed.
• Assists with election administration, records management, voter outreach, ballot processing, and other election-related activities when requested.
• Serves as an Oregon notary public, including notarizing, signing, and/or affixing the County seal for official County documents.
• Performs other duties as assigned that support the overall operations of Jefferson County.
• Regular attendance is an essential function of this position.

• Knowledge of general office practices, procedures, and equipment.
• Strong writing, spelling, grammar, proofreading, and verbal communication skills in English.
• Strong organizational skills and attention to detail.

• Abil…