Administrative Assistant - Secretary - Oregon

CRANE SCHOOLS Silvies River Charter School
- Burns, Oregon

Job : 5955169

Final date to receive applications: Dec 31, 2026 11:59 PM (Pacific Standard Time)

Starting Date: Immediately

Title:

Administrative Assistant
- Secretary

Organization:
Silvies River Charter School, OR

Placement (location):
Central Oregon

Supervisor:
Central Oregon Principal

Contract Days:
Part or Full Time

Salary Range: DOE

Closing Date:
Open until filled

–SRCS ADMINISTRATIVE ASSISTANT–

Perform administrative, secretarial, bookkeeping, clerical, and office duties to support the functions of school.

The principle function of an employee in this class is to perform a wide variety of administrative support, secretarial and clerical duties retaries do not perform in one specialty area; rather, they perform in a wide variety of areas that cross over all specialty areas in records, attendance, teacher’s support, administration, etc. Duties include public contact, typing and preparing letters or documents using various software applications, bookkeeping, entering data into school or department systems and applications, keeping clerical records, logs, ledgers, and related documents, and working within District and department-specific processes and procedures.

The work is performed under the supervision of a school administrator and office manager. The principle duties of this class are performed in an office environment.

• Perform a variety of secretarial, clerical, and administrative support functions;
• Prepare and maintain confidential information and records;
• Maintain daily interaction and communication with students, staff, parents, and administration;
• Answer phone, provide referrals to other departments or staff as needed;
• Operate office equipment, including computer hardware/software;
• Assist students and parents with registration and withdrawal processes;
• Purchase supplies through the District accounting system and verify receipt;
• Perform bookkeeping and accounting functions, make deposits, reconcile bank statements and generate and distribute financial reports, upon the discretion of the Principal;
• Maintain petty cash account, upon the discretion of the Principal;
• Generate and distribute numerous computer reports for the State Department of Education, Teachers, or Principal
• Receive and distribute incoming mail and packages;
• Maintain accurate attendance records and daily enrollment count for weekly, monthly, and quarterly reports;
• Assist with preparations for Teacher Inservice, Parent Teacher Conferences, and Open House;
• Facilitate aspects of pre-registration; organize fall registration;
• Maintain accurate student data information and records utilizing the computer; may serve as student information systems liaison;
• Maintain end-of-course grades via computer and prepare reports by grade, student, teacher or department;
• Type forms, letters, and other documents;
• Perform scheduling/calendar duties;
• Back up or fill in for nurse as needed; administer first aid and treat a variety of illnesses or injuries; may monitor student health plans;
• Prepare and mail parent newsletters;
• Prepare and publish social media and website for school
• Perform all work duties and activities in accordance with District policies, procedures and safety practices

• Support the Principal’s designee in the absence of the Principal;
• Call for substitute staff when needed; serve as Subfinder liaison;
• Serve as backup for other school secretaries and office manager;
• Perform other related duties as required.

Knowledge of:

• Operation of office equipment including…