Responsable Du Secretariat General - Diamant

Missions

Under the responsibility of the Director General of Services, ensure the follow-up of projects and files of the General Directorate. Ensure the interface functions between the different internal and external services. Manage and follow up on mail. Ensure the follow-up of committees, offices, and municipal councils as well as the transmission of acts in a dematerialized form to the legal control.

Ensure the collection of administrative acts. Manage the tasks of secretariats and ensure legal monitoring. Ensure the follow-up of projects and files of the General Directorate:
Follow up on files entrusted by the Director General of Services. Develop monitoring dashboards. Assist in the preparation of grant application files. Ensure the function of interface between the different directions, internal and external services:
Organize the processing and dissemination of information. Organize meetings, draft minutes, and maintain the agenda. Ensure physical and telephone reception. Carry out the registration and management of incoming and outgoing mail from the service. Coordinate and secure the circuit of paraphernalia subject to the signature of the territorial authority. Ensure with the General Directorate:
The follow-up of committees, offices, and municipal councils. The preparation, management, and follow-up of municipal councils up to the transmission of acts in a dematerialized form to the legal control. Ensure the follow-up of the keeping of registers of deliberations and ordinances. Ensure the collection of administrative acts (ordinances, deliberations). Produce and ensure secretariat tasks. Carry out document searches to ensure legal monitoring.

Classify and archive documents.

Good knowledge of office software (Word, Excel, PowerPoint, Outlook). Good knowledge of secretarial techniques and tools. Mastery of the environment of territorial communities. Good knowledge of the rules for the preparation of administrative acts. Great sense of organization
- Develop dashboards, planning tools
- Mastery of the editorial principles of the summary note and the minutes. Good writing skills. Ability to distinguish and prioritize emergencies. Professional discretion. Rigor. Ability to work in a team. Show initiative within the framework of its missions. Show reactivity. Show availability.

CV Letter of motivation Diplomas

Position(s) open(s) on the following grade(s) of the Territorial Public Service:
Clerk

Art. L332-14 of the general code of the public service - A contractual employee may be recruited for this position in the waiting period for the recruitment of a civil servant. The proposed contract may not exceed one year, renewable for a total duration of 2 years.

Vacant as of 11/12/2026

Administrative Coordination Manager