Office Specialist , General Services OS; Lakeview

Office Specialist 2, General Services OS2 (Lakeview)

Warner Creek Correctional Facility– Lakeview, OR

Oregon Department of Corrections

The Office Specialist 2 provides comprehensive administrative and operational support to the General Services Division, including Physical Plant, Food Services, Warehouse/Canteen, and Safety. This position serves as a central resource for coordinating office operations, records management, purchasing activities, financial tracking, fleet administration, and communications. Responsibilities include preparing correspondence and reports, maintaining department records and files, coordinating meetings and schedules, processing purchasing and receiving transactions, tracking budgets and expenditures, supporting audits and compliance activities, and serving as a primary point of contact for staff, vendors, and external partners.

This position exercises a high degree of independence in researching, organizing, and compiling information; managing multiple priorities; and ensuring timely completion of administrative and operational functions. The incumbent also supports institutional operations through inventory control, vehicle and equipment tracking, accounts payable and receivable processes, and maintenance of various databases and automated systems.

Working within a correctional environment, this position may provide oversight and direction to Adults in Custody (AICs) assigned to work crews in support of Physical Plant operations. Duties include ensuring accountability of tools and controlled equipment, coordinating work assignments, conducting routine inspections, and supporting institutional safety and security requirements. The successful candidate will demonstrate strong organizational skills, attention to detail, customer service excellence, and the ability to effectively support complex business operations in a fast-paced environment.

This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.

Minimum Qualifications

Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR

An associate degree in any field; OR

An equivalent combination of education and experience.

Revised: 4/20/23

Requested Skills

• Skill in performing a variety of clerical functions at a technical or secretarial support level in an office.
• Skill in communicating orally and in writing with a variety of people answering questions and gathering and exchanging information.
• Skill in organizing work efficiently and exercising independent judgment in making appropriate decisions concerning work methods.
• Skill in applying specific, well defined rules, regulations, policies, and procedures to work performed.
• Skill in typing (proficiency levels will be based on individual position requirements).
• Skill in operating typical office equipment such as calculator, photocopier, dictation equipment, microfiche, etc. (specific equipment skills will be based on individual position requirements).

Application Information

• In the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications, you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview.
  
  Applicants must meet the minimum qualifications on or before the job posting close date.
• The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans' preference immediately following your submittal. These questions are necessary to complete the application process.
• Please monitor both your email and Workday account for updates regarding this recruitment.
• As part of our selection process, we may require additional assessment stages, such as written exercises, to further evaluate candidates' qualifications. Meaningful participation in these exercises is required for all applicants moving forward in the process. Failure to complete the required exercise(s) within the specified timeframe will result in disqualification from…