Oncology Data Specialist

Job Summary

Cancer Registrar

Aptive Resources is seeking a highly qualified Cancer Registrar/Oncology Data Analyst to join our team. The selected candidate shall conduct records maintenance, including submission of complete case abstract and conduct timely case ascertainment and accession to Department of Veterans Affairs (VA) Veterans Health Administration (VHA) approved software. The contractor will conduct data curation and abstraction into VHA approved cancer registry database software.

Schedule: Monday–Friday; open to both full‑time and part‑time availability as long as candidates can attend required meetings during standard business hours.

Compensation: Full‑Time: $72,000–$78,000 annually (DOE), with full benefits. Part‑Time: $32–$35/hour (DOE), not to exceed 30 hours per week.

• Conduct records maintenance, including submission of complete case abstracts and timely case ascertainment and accession to VHA‑approved software.
• Collect data, curating and abstracting into VHA‑approved cancer registry database software (e.g., KACI). The abstraction must cover the full data set, including required and VA‑specific non‑NAACCR supplemental fields, to present a complete patient summary.
• Document and substantiate all field values in text fields covering Physical Exam, Scans, Scopes, Labs, TNM and Stage Prognostic Factors, Diagnostic Procedures, Pathology, Treatment, and Surveillance.
• Perform American Joint Committee on Cancer (AJCC) Tumor‑Node‑Metastasis (TNM) staging on all cases that meet criteria from Surveillance, Epidemiology, and End Results (SEER) and the AJCC, current edition of the Staging of Cancer manual, following accepted principles.
• Meet reporting requirements of state central cancer registry, the American College of Surgeons Commission on Cancer, and the VA Central Cancer Registry.
• Maintain patient and records confidentiality in accordance with the Privacy Act of 1974, VA computer access security agreements, and other applicable government security regulations.
• Complete all applicable “physician TNM staging” fields at the time of case ascertainment and/or case completion.
• Provide a list of completed cases to the contact manager.
• Provide last vital status, disease status, and substantiating text when reporting incidence or when the full data set is completed; update only if patient is found expired when reporting subsequent primary cancers.
• Provide a list to the NOPO Oncology Data Lead noting any deficiencies or non‑deficiencies using VA‑approved trackers; the tracker should contain, at a minimum:
  • Facility Identification Number (FIN), Accession/Sequence, Primary Site, Class of Case, Histology/Behavior, Diagnosis Date, Tumor Size, Extent of Disease (EOD), SER Summary State (SSS), AJCC Stage, Treatment Modality Summary, Last Follow‑up (FU) Date, Personnel Name, and notes detailing errors and corrections.
• VISN/Facility Cancer Committee contact may provide a quality review of this data for validation.
• Correct all inconsistencies found through any VACO or hospital quality assurance review within 30 days of notification of inconsistencies, errors, warnings, or any other data quality problems at no additional cost to the Government.
• Comply with all guidelines governing the accepted standard of registry operations, including the Commission on Cancer, AJCC, SEER, NAACCR, WHO Classification of Diseases for Oncology, and all other current and historic manual editions as applicable to the diagnosis year.

• 3+ years relevant experience.
• Certified Tumor Registrars (CTR) certification through the National Cancer Registrar's Association (NCRA).
• Maintain up‑to‑date continuing education courses required for certification; provide documentation verifying current certification annually.
• Completion of all VA educational and mandatory course requirements and any other training required by the VA by specific due date.

Arrow ARC supports Veterans Health Administration facilities and offices across the U.S. with health care staffing and program support via the 10‑year Integrated Critical Staffing Program (ICSP). We provide staffing solutions to address critical shortages in…