Contracting and Purchasing Agent

You are viewing a preview of this job. Log in or register to view more details about this job.

Find a rewarding career making a difference:
Join the Office of the Attorney General!

The Department of Law is recruiting for an experienced purchasing/procurement professional. The Contracting and Purchasing Agent is a great opportunity for a professional who is interested in a dynamic, diverse position that involves contracting, purchasing, staff training, and regulatory research and compliance. As part of a small procurement team, this position will help design and develop workflows, initiate, develop, and execute projects, work through challenges in purchasing and contracting in the legal and law enforcement industries, and spearhead procurement for our on-site IT section.

DOL manages numerous unique legal challenges that provide our procurement team a breadth of opportunity to expand their knowledge and experience in contracts and purchasing.

WHO WE ARE

The Office of the Attorney General/Department of Law is the "People's Lawyer." The Attorney General, Phil Weiser, was elected by the people of Colorado and is the State's chief lawyer and law enforcement official. Our vision for the Department of Law is: "Together, we serve Colorado and its people, advancing the rule of law, protecting our democracy and promoting justice for all."

Our core values and commitment to diversity, equity, and inclusion drive our actions and demonstrate our focus on being principled public servants who are innovative and better together.

ABOUT THE UNIT

The contract and procurement unit provides fiscal management and support for all units within the Department of Law and ensures that all purchases of goods and services made and grants issued by the Department are in compliance with State statutes, procurement rules, fiscal rules, and DOL policies and procedures. The unit is responsible for completing departmental financial transactions in an accurate and timely manner, including but not limited to accounting, budget, procurement, and contracts.

The unit is responsible for financial reporting to management and assisting departmental units with interpreting financial information and decision-making. This unit works closely with DOL Budget to plan, direct, and control fiscal operations, maintain fiscal oversight, and monitor compliance with various authoritative guidance (include Colorado Revised Statutes, Fiscal Rules, federal reporting guidelines, GASB, GAAS, and other regulatory rules).

WHAT YOU WILL DO

The Contracting and Purchasing Agent (Purchasing Agent III) works with the Contracts & Procurement Official, performing professional level duties involved with procuring goods and services necessary for the operation of the Department of Law. This position serves as a Purchasing Agent that performs purchasing, contracting and competitive grant duties. This position will:

Purchasing

• Serve as a sub-delegated purchasing agent for the department and is involved with every aspect of ensuring purchases are appropriately procured and legally binding.
• Evaluate purchasing requests to determine the appropriate vendor selection/purchasing method (including State Price Agreements) and appropriate commitment voucher (i.e. purchase order vs. contract).
• Advise DOL requestors on Procurement Code and rules, Fiscal Rules and policies, and any other pertinent State/DOL laws or rules.
• Draft purchase orders.
• Conduct initial risk assessment of vendor agreements before forwarding to the Contracts & Procurement Director.
• Review and evaluate vendor agreements to modify specific contract language before forwarding to the Contracts & Procurement Director.
• Negotiate language in vendor agreements with vendors balancing all State requirements, risk analysis, and program need.
• Conduct informal and formal solicitations for quotes or bids, including documented quotes, requests for information, invitations for bid, requests for proposals, and sole source justifications.
• Ensure solicitations include sufficient specifications and appropriate terms and conditions to obtain maximum competition as well as meet program and DOL needs.
• Edit and revise statement of work…