Contracts Specialist

Job Title: Contract/Acquisition Specialist/Administrator 2

Job Number: 11754

Location: Remote (within 125 miles of Portland, OR)

Travel: Up to 5% for training and meetings

Length: 1+ yrs, up to 5 years

Must be US Citizen to be eligible to apply for Federal Background Check

Base pay range

$30.00/hr - $35.00/hr

This Contract Acquisition Specialist II (COA2) position will provide support to the Grants & Agreement Team within the corporate Contracts & Strategic Sourcing organization. This position will provide day-to-day support to Contracting Officers (COs) with documentation, draft and preparation for solicitations, contracts and master contract releases, assist with market research and interface with internal clients on statements of work and project timeline questions and clarifications, as well as external vendors on questions related to the corporation’s established procurement process.

This position will gather/ collect/ receive, organize, monitor and track multiple procurement actions, documents and contracts and releases on behalf, in support and under the guidance of one of the group’s COs.

• Gather, review, draft and/or edit contract documents, including the Document of Award Decision (DAD).
• Research legal, contract information, company information, etc.
• Draft communication / letters (e.g., correspondence to vendors, internal email, etc.).
• Provide assistance on drafting solicitation documentation for review and approval by CO.
• Assist in developing blanket purchase agreement/task order documents to include: data entry and validation of contract information, creating PDF files of agreement/task orders by combining signature page with additional information pages, schedule of prices, terms and conditions, statement of work. Proof documents and validate accuracy of documents.
• Assist in Contract close‑out documentation by coordinating between the vendor, end user, and the COR, validating all services are complete and all invoices have been received/paid. Submit to the CO a close‑out checklist.
• Perform price analysis and make recommendations based upon that analysis.
• Provide assistance in developing statements of work (SOWs).
• Conduct market research as requested or directed.
• As requested, assist COs, Contracting Officer’s Representatives (CORs), managers and clients across the corporation in procurement planning activities such as suggesting purchase methods, identifying potential contract types, and assisting in risk identification.
• Assist the Contracting Officer (CO) with contractor and client meetings which includes:
  
  • Making meeting room and time arrangements;
  
  • Sending out meeting invites;
  
  • Rescheduling as necessary;
  
  • Compiling any necessary background materials;
  
  • Taking, transcribing and distributing meeting notes, etc.
• Issue solicitation packages as directed by CO.
• Process award decisions per established procedure and as directed by CO.
• Review (not inspect) contractor performance and provide information / recommendation to CO.
• Use skill set to provide cross training to the team as requested by the manager. Training is OTJ via one‑on‑one sessions or participation in group brown‑bag sessions. Training, both giving and receiving will be limited to the individual execution of corporate specific processes, documentation requirements and use of systems.
• Develop / draft and recommend methods, approaches and best practices to achieve procedural and process consistency for the group, specifically for training purposes. This activity may include observing different work streams that could be made more efficient, encouraging the use of templates, and standardization of documentation. Assist with the implementation of corporate management approved recommendations, including input into change management approach and plans.
  
  This includes execution and use of new process/templates as well as communicating new requirements or processes to corporate internal business partners.
• Respond to customer requests by gathering and providing information on established contract and solicitation processes.

• A Bachelor’s degree with a major in any field is…