Court Operations Specialist; Judicial Assistant​/Clerk

Court Operations Specialist (Judicial Assistant/Clerk)

Interviews:
Due to the high volume of applications we receive, it may take several weeks after the Final date to receive applications for us to schedule interviews.

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD's efforts to remove barriers to access justice services, and welcome interacting with the public.

We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.

Benefits to You

• We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.
• In this job profile, we offer candidates new to OJD up to the third step of the salary range, depending on experience. You are potentially eligible for a 5% annual increase.

Position Highlights

The Jefferson County Circuit Court in Madras, Oregon, is hiring a Judicial Assistant/Clerk (Court Operations Specialist).

In this role, you will provide administrative support to our judges. You will answer and screen phone calls. You will perform data entry, file judgements and orders, and prepare correspondence, legal documents, and opinions. You will monitor and track pending cases, perform routine research, and maintain multiple calendars. You will prepare jury instructions, process travel expenses, route files and documents, and process requests for information.

In doing your work, you will interact with judges, management, court staff, attorneys, litigants, justice agencies, and the public.

In the courtroom, you will record proceedings and prepare and maintain written logs. You will set up video and phone conferences and will help attorneys and litigants with procedures and scheduling. You will swear in witnesses, mark exhibits, and complete a variety of forms. You will maintain the security and professionalism of the courtroom. You will also prepare the courtroom and jury room, distribute documents, administer the oath to potential jurors, and monitor jurors' security during deliberations.

Additionally, you will process court cases that have been referred to arbitration. You will select arbitrators, send notices to parties, update the case management system, and monitor timelines. You will scan hard copies of records and verify the quality of the scanned images.

You will spend part of your time answering phones and helping the public. You will also provide backup coverage for the other judicial support positions at the Jefferson County Circuit Court and the Crook County Circuit Court in Prineville.

Assigned tasks may be changed to accommodate workload and organizational needs.

Instructions for REQUIRED Cover Letter and Work History/Resume

Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below.

Cover Letter (REQUIRED)

• Attach your cover letter (not to exceed two pages) in the Resume/Cover Letter section of the application. Your cover letter and filename should include your name.
• Address the cover letter "To the Hiring Manager."
• In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below.
• Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.
• Prepare your cover letter before starting your Workday application.

Work History/Resume (REQUIRED)

• Attach your updated resume in the Resume/Cover Letter section of the application. Your resume and filename should include your name. OR
• Complete the Job…