Senior Manager, Clinical Supply Chain, Logistics

General Description

• Focusing mainly on the Depot storage, site distribution, drug return & destruction and logistics related Depot performance management in AMER regions.
• Work with Supply Chain Lead and depot PM setting up distribution and return/destruction procedures for studies following the logistics related procedures.
• Coordinate drug destruction at depot level regularly following BeOne internal procedure, ensure all certificate of destructions and executed disposition reports are archived and uploaded onto e-TMF accurately and timely.
• Well manage the depot monthly reports and implement regular stock-taking and reconciliation for depot storage as needed.
• Supports on Storage Insurance data calculation and reporting.
• Coordinate or directly organize site to site transfer shipments as needed.
• Arrange new depot vendor onboarding trainings per business requirement.
• Support on new system development and well maintain the logistics data and functions in existing system.
• Work with internal departments to deal with Logistics related issues as needed, for example, QA, Finance, Tax, Procurement, Legal and RA.
• Coordinate with external authorities to deal with Logistics issues as needed, for example, Customs and FDA.
• Coordinate internal or external functions for the Import and export permit application as needed.
• Understand how to use IRT to check shipment status as needed.
• Ensure the logistics data entry and documents uploading in BeOne systems could be performed accurately and timely as per BeOne related procedures.
• Support on BeOne IOR and import tax deferral setup, managing BeOne IOR in different countries, giving greenlight approval and supporting the corresponding import VAT refund as needed.
• Perform all responsibilities in compliance with internal procedures and external regulations related to import and export activities, brings compliance issues to the attention of management.
• Lead and measure processes to ensure logistics operations are completed with excellence on regular basis.
• Collaborate with QA counterparts to ensure audit readiness and process control for all import and export activities, participate in logistics audits as needed.
• Support SCL on FDA inspection, internal audit and external audit as needed on logistics data preparation per study or compound level.
• Facilitate and coordinate with courier and depot vendors on all aspects of service, including pre-conditioned shipping containers/materials, temperature data loggers, pick up appointments, expedited orders and emergency delivery situations.
• Manage and assess Depot vendor’s performance and report Depot metrics (KPIs) to senior management.
• Ensure the requirements and business process associated with cross-border movements function smoothly, and issues and risks are identified and managed efficiently.
• Set up deviations, corrective action, and preventive action as necessary in BeOne quality system for logistics incidents, collaborate with internal and external parties to investigate the incident appropriately.
• Support and oversee daily and ongoing expenses to ensure that financial capital is used as efficiently as possible.
• Thoroughly review all training materials, Work Instructions (WI), Standard Operating Procedures (SOP), and Global Standard (GS) to ensure complete understanding and alignment with job requirements.
• Promptly review and respond in writing to all managerial directions. Consult with line manager in a timely manner if there are any questions or uncertainties.
• Remain vigilant and proactive in keeping up to date with the latest requirements and updates related to the role.
• Schedule regular meetings with line manager or function owners to ensure ongoing alignment and address any discrepancies or concerns.
• Evaluate the accuracy, thoroughness, and timely completion of assigned tasks, ensuring to meet the standards of job requirements and expectations.
• Follow the Logistics team requirement, respond to urgent request/GL approval within 24 hours, reply to all emails within 2 working days.
• Record and actively monitor the tasks/routine jobs with the target to meet all deadlines constantly.
• Maximize working productivity by leveraging company-provided…