Administrative School Secretary at Hyde Park School District

You are viewing a preview of this job. Log in or register to view more details about this job.

DISTINGUISHING FEATURES OF THE CLASS: PROVISIONAL PENDING CIVIL SERVICE EXAM

This position provides general administrative support services for a major school administrator. Duties vary widely from one position to another because the position is greatly dependent upon the particular style and needs of the administrator. Considerable contact with the public, school personnel and students is involved. The position requires the exercise of independent judgment in relieving the superior of routine administrative details and in the application of prescribed methods and procedures.

The position differs from other clerical support titles which provide many of the same services but on a less complex, independent level. Work is performed under the general supervision of an administrator with considerable leeway allowed in the exercise of independent judgment. This position may direct the work of aides, interns, temporary employees and other lower level employees or this position may be responsible for supervising the work of lower level employees.

Knowledge of software packages for word processing, spreadsheets and database management to produce a variety of reports and documents, and to maintain district information;
Knowledge of composition, grammar, spelling, punctuation and required formats sufficient to develop correspondence and reports or correct such errors in the correspondence and reports of others;
Knowledge of office practices necessary to obtain a full range office support services such as printing, maintenance and supply services efficiently and cost-effectively;
Knowledge of computational skills to monitor unit activity, track budget accounts and oversee the purchase of supplies and equipment;
Skill in operating office equipment to produce work accurately and efficiently;
Ability to schedule meetings involving numerous people with conflicting schedules; coordinate agendas, take minutes and prepare summary notes for meetings;
Ability to speak knowledgeably and with authority about administrative functions of the office or department;
Ability to understand, remember, and interpret numerous laws, rules, and regulations pertinent to the activities of the school district;
Ability to maintain confidentiality and exercise discretion in regard to school district matters;
Ability to gather, compile and evaluate information and records, prepare reports and make recommendations;
Personal characteristics necessary to perform the duties of the position;
Physical condition commensurate with the demands of the position.

Graduation from high school or possession of a high school equivalency diploma AND:

• EITHER: (A) Completion of two years of college or business school and one year of full-time secretarial or general office experience which included public contact and involved the use of computers to maintain records or produce correspondence or spreadsheets;
• OR: (B) Three years of full-time secretarial or general office experience which included public contact and involved the use of computers to maintain records or produce correspondence or spreadsheets;
• OR: (C) An equivalent combination of training and experience as indicated in (A) and (B) above.