Temporary Research Administration Assistant; Grants and Contracts Specialist) UTemps

Temporary Research Administration Assistant (Grants and Contracts Specialist) UTemps

Hiring Department: UTemp Pool

Position Open To:
All Applicants

Weekly Scheduled

Hours:

40

FLSA Status:
Non-Exempt from FLSA

Earliest

Start Date:

Immediately

Position Duration:
Expected to Continue Until Dec 31, 2026

Location:

UT MAIN CAMPUS

General Notes This temporary assignment may be filled at any time. Only competitive applicants selected for further consideration will be contacted and provided with information regarding the next steps in the application process. The anticipated end date for this assignment is December 31, 2026.

Purpose The Temporary Research Administration Assistant will provide critical support to the Assistant Directors in advancing and managing externally funded sponsored projects. This role plays an integral part in facilitating the research enterprise through the preparation, submission, and administration of proposals, agreements, and awards.

• Partner with Assistant Directors to ensure the timely and accurate submission of research proposals, subawards, and related agreements.
• Prepare and route UT electronic forms for review and approval by the Office of Sponsored Projects.
• Support the administration of research awards, including monitoring reporting requirements and assisting with financial and progress reporting.
• Contribute to the coordination of grants and contracts throughout their lifecycle, helping to streamline compliance and operational processes.
• Provide adaptable support on additional research administration tasks as needed to advance the mission of sponsored projects.

This position offers the opportunity to contribute directly to the success of faculty research by ensuring that funding proposals and sponsored projects are managed with efficiency and care. The work will strengthen UT's capacity to pursue cutting-edge research and expand its impact through externally funded initiatives.

• High school diploma or GED; an equivalent combination of relevant education and experience may be considered.
• Demonstrated experience in administrative support, with the ability to manage both routine and complex tasks.
• Advanced proficiency in Microsoft Excel, including the ability to work with formulas, data analysis, and detailed reporting with a high level of accuracy, as well as strong experience formatting and proofreading professional documents in Microsoft Office applications.
• Proven ability to multitask and prioritize effectively in a fast-paced environment.
• Strong attention to detail and accuracy in following established procedures.
• Experience interpreting and following instructions with consistency and reliability.
• Commitment to providing excellent customer service and support.
• Self-motivated, with a proactive and independent work ethic, including the ability to research and resolve questions effectively using available resources.
• Ability to work independently as well as collaboratively within a team.
• Strong interpersonal and communication skills.
• Dependable, reliable, and motivated, with a resourceful and adaptable approach to challenges.
• Professional demeanor with consistent punctuality and attendance.
• Possess the education, skills, and experience necessary to successfully perform the duties of the temporary assignment.

• Bachelor's degree and at least five years of relevant administrative experience (or equivalent combination of education and experience).
• Previous experience working in a higher education or research environment.
• Proficiency with UT systems, including DEFINE, FRMS, and Point Plus.
• Familiarity with UT purchasing, accounting, and research administration policies and procedures.

Hourly Rate $25

• Casual business attire
• Standard office environment
• Use of manual dexterity
• Repetitive use of a keyboard at a workstation

Work Shift M-F, 8 am - 5 pm

Employment Eligibility Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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