Senior Student Program Coordinator, Department of Design

Job Posting

Title:

Senior Student Program Coordinator, Department of Design

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Hiring Department:

Department of Design

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Position Open To:

All Applicants

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Weekly Scheduled

Hours:

40

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FLSA Status:

Exempt from FLSA

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Earliest

Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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The Department of Design is seeking a highly organized and collaborative Senior Academic Program Coordinator to support its undergraduate and graduate academic programs. This position plays a key role in curriculum administration, graduate program operations, student support, and coordination with faculty and university partners.

• 100% employer-paid basic medical coverage
• Retirement contributions
• Paid vacation and sick time
• Paid holidays
• Other services and perks

This job description may not contain all assigned duties, responsibilities, or aspects of the job described. Even if you don’t qualify or have specific experience in every facet of this role, we encourage you to apply.

This position provides comprehensive administrative coordination for undergraduate and graduate academic programs, with a strong emphasis on curriculum management, program operations, and student support. Working closely with the Department Chair, Associate Chair, Program Heads, and faculty committees, the role ensures the smooth execution of departmental processes, including curriculum development, catalog maintenance, committee coordination, and assessment activities that support accreditation and institutional reporting.

The position serves as a central liaison between faculty and campus partners to ensure academic materials, approvals, and records are accurate, compliant, and submitted on schedule.

In addition, the role oversees graduate program operations, including admissions, recruitment, enrollment tracking, and student progression. It serves as the primary administrative point of contact for prospective and current graduate students, providing guidance on policies, procedures, and academic milestones. The position also manages departmental scholarships, fellowships, and graduate funding, maintains financial and data records, and prepares reports and dashboards to support data-informed decision-making.

Through a combination of operational expertise, communication, and compliance oversight, this role plays a critical part in supporting student success and the effective administration of academic programs.

• Administrative Program Support :
  Partner with the Department Chair and the Associate Chair to execute departmental processes and initiatives for undergraduate and graduate programs. Provide day-to-day administrative support to Program Heads to ensure effective program operations. Coordinate the administrative work of Curriculum Committees and the Graduate Studies Committee (GSC), including scheduling, agenda preparation, documentation, and tracking of approved actions.

• Curriculum Coordination and Assessment :
  Manage curriculum administration, including course inventory maintenance, catalog updates and required submissions. Serve as the primary liaison between faculty and campus offices to ensure curriculum materials are complete, accurate, and submitted on schedule. Work collaboratively with the Department Chair’s proxy to organize assessments and maintain official records of curriculum actions that support assessment, accreditation, and reporting.

• Admissions and Enrollment Operations :
  Administer graduate admissions processes for department of Design programs, including application workflow coordination and admissions committee support. Plan and manage recruitment related communications, including…