Administrative Manager for Experiential & Career Learning, College of Natural Sciences

Job Posting

Title:

Administrative Manager for Experiential & Career Learning, College of Natural Sciences Hiring Department:
College of Natural Sciences Position Open To:
All Applicants Weekly Scheduled

Hours:

40

FLSA Status:
Exempt from FLSAEarliest

Start Date:

Nov 01, 2026

Position Duration:
Expected to Continue

Location:

UT MAIN CAMPUSJob Details:
General Notes

The College of Natural Sciences at the University of Texas at Austin strives to foster a work environment that enables all employees to contribute at the highest possible level to support the mission of the University. What starts here really does change the world. For more information about the College of Natural Sciences, please visit (Use the "Apply for this Job" box below). Must be eligible to work in the US on a full-time basis for any employer without sponsorship.

Purpose

The Administrative Manager serves as the central business operations partner for CNS's area of Experiential and Career Learning within Undergraduate Education, which includes the offices of Experiential Learning, Career Services, and Health Professions. This position owns financial stewardship, purchasing and grant oversight, site and systems management, and staff hiring/onboarding across the three offices. This role is ideal for a process-minded professional who thrives on building efficient systems and supporting a growing, multi-office portfolio with high student impact.

Responsibilities

Budget, Purchasing, and Financial Administration:
Manage budget tracking, financial reporting, and forecasting across all unit accounts (30+) spanning the three offices, and lead annual budget preparation. Identify budget issues and recommend solutions to leadership. Apply University and internal policies to ensure financial transactions are compliant, and provide expert guidance on UT financial policies and procedures. Coordinate purchasing and voucher creation and approvals, and document financial operations SOPs.

Coordinate with CNS Business Office for timely processing of financial transactions, reimbursements, and account transfers. Manage salary costing allocations across accounts and funding sources, and reconcile accounts. Administer Touch Net and other income generating programs and accounts. Staffing, Training, and Administrative Leadership:
Lead the staff hiring/onboarding process and training on financial and administrative systems/processes for the administrative group and broader team, and design and maintain SOPs and workflows. Serve as the main administrative contact for the three offices and provide backup for administrative staff as needed. Supervise administrative staff as the team grows. Lead space management and serve as IT liaison for the offices.

Strategic and Collaborative Projects:
Provide administrative support to the Senior Director, including reports, meeting coordination, and recommendations for improved processes. Partner with leadership on strategic materials, including budgets, presentations, and reporting. Lead or support special projects and cross-office requests as assigned. Events, Logistics, and Travel Coordination:
Provide financial oversight, final reconciliation, and administrative coordination for events. Coordinate faculty and student travel for programs, including travel requests and reimbursements. Grants and Contracts:
Lead post-award grant administration, including expense tracking and compliance with sponsor and university requirements. Review and manage contracts and affiliation agreements to ensure they meet university and sponsor requirements. Team Engagement:
Engage actively as a staff member on the Experiential and Career Learning team, participating in team meetings, events, communications, and day-to-day operations. Other duties as assigned, including supporting special projects and staffing events within CNS.

Required Qualifications

Bachelor's degree in a related field, and at least five years of progressively responsible experience in business operations, financial administration, or office management, ideally including process-ownership responsibility. An equivalent combination of relevant education and experience may be substituted as appropriate. Demonstrated experience managing budgets, purchasing, and financial reconciliation processes. Experience developing and maintaining SOPs, training materials, or workflow documentation. Experience with grant administration, contracts, or compliance processes.

Excellent organizational, communication, and problem-solving skills.…