Assistant to Dean - Finance and Operations

Assistant to the Dean – Finance and Operations

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Position Announcement

This position offers a meaningful opportunity to provide strategic leadership at the heart of the Woodbury School of Business, supporting the school’s mission through thoughtful fiscal management and operational excellence. Working under the direction of the Dean, the Assistant to the Dean for Finance and Operations plays a central role in stewarding institutional, state, and external funds while helping shape and implement financial strategies aligned with college and university priorities.

The role combines high‑level planning with hands‑on oversight, offering broad exposure to budgeting, forecasting, compliance, and resource management within a dynamic higher education environment.

Applicants will find value in serving as a trusted advisor to senior leadership, with a direct impact on financial decision‑making, personnel planning, and long‑term sustainability. Utah Valley University offers a collaborative, mission‑driven setting where expertise in finance and operations supports student success and academic growth. This role is well suited for individuals who enjoy strategic problem‑solving, partnership with leadership, and contributing to an institution that values transparency, accountability, and continuous improvement.

• Manages financial operations and maintains balanced budgets within the college. Oversees spending/budgeting, fiscal planning and oversight for all funding sources, including state appropriated funds, student fees, grants, private donations and endowments and other monies received within the college. Analyzes department/program expenditures to determine trends and fiscal responsibility; recommends solutions to the deans and department chairs. Analyzes budget reports and other fiscal data for the dean.
  
  Reports on such issues and handles questions regarding budget balances, proper expenditure of funds, travel expenses, budget transfers, etc. Ensures compliance with university, state, and federal fiscal policies and procedures. Makes strategic recommendations to support academic growth and resource optimization.
• Directs the annual budget planning process for the School, ensuring fiscal sustainability and alignment with institutional goals. Collaborates with department chairs and program directors to develop budget requests and monitor expenditures. Evaluates financial impacts of new initiatives, academic programs, and personnel actions, providing recommendations grounded in sound fiscal analysis. Oversees processes related to PBA planning and strategic funding proposals. Advises the dean on position vacancies, job postings, and hiring of positions.
  
  Works with deans and department chairs in developing job descriptions and facilitating new hire paperwork. Advises and informs the deans and department chairs on personnel related issues. Responsible for the preparation and submission of various reports, including timecards, PAFs, ESAFs, new hire paperwork completion and submission, requisitions, purchase orders, travel requests, index tracking and reconciliations, budget balances, etc. Establishes, updates, and maintains files, inventories, ordering, receiving, billing, distributing, and reconciling expenditures.
  
  Oversees the payroll process, including preparation, submitting, monitoring, and maintaining payroll records.
• Partners with the Dean and leadership council to develop long‑term strategic and operational plans. Provides fiscal insight into college initiatives, enrollment projections, and academic priorities. Analyzes the financial implications of program growth, enrollment trends, and policy changes. Serves as liaison for the Dean between the college and other internal and external agencies.
• Provides training and consultation to department chairs, faculty, and staff on fiscal management practices, budgeting, personnel management and policy interpretation. Communicates complex financial information in clear, accessible ways to a range of stakeholders. Serves as the Dean’s designee for fiscal policy interpretation, ensuring consistent…