Accounts Payable Specialist
Listed on 2025-12-21
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Accounting
Accounting Assistant, Bookkeeper/ Accounting Clerk, Accounts Receivable/ Collections, Accounting & Finance -
Finance & Banking
Bookkeeper/ Accounting Clerk, Accounts Receivable/ Collections, Accounting & Finance
Accounts Payable Specialist at Berman
Base pay range: $45,000.00/yr – $50,000.00/yr
About Berman Construction
Berman is a leader in property management and facility services. We hire individuals with a strong work ethic, deep sense of responsibility, and a passion for excellence. We offer a career path with growth and support for higher career levels.
Position Summary
The Accounts Payable Specialist processes vendor invoices, performs daily credit line reconciliations, ensures vendor compliance, maintains up-to-date Certificates of Insurance, and supports the accuracy and integrity of financial records. This high‑volume transactional role supports the accounting team and maintains vendor records.
Key Responsibilities
- Process vendor invoices accurately and timely, ensuring proper coding and approvals.
- Match invoices to purchase orders and supporting documentation, when applicable.
- Prepare and process weekly payment runs following company schedules.
- Verify and maintain vendor information, including W-9s and ACH details.
- Reconcile vendor statements and resolve discrepancies.
- Perform credit account reconciliations, including vendor credits, unapplied credits, and credit memos.
- Ensure credits are properly applied to outstanding invoices and accurately reflected in the general ledger.
- Assist with month‑end close activities related to accounts payable.
- Respond to vendor inquiries regarding invoice status, credits, and payments.
- Maintain organized electronic records and documentation for audit purposes.
- Support 1099 preparation by maintaining accurate vendor records.
Required Qualifications
- High school diploma or equivalent.
- At least 2 years of accounts payable experience.
- Experience reconciling vendor balances and credit accounts.
- Strong attention to detail and accuracy.
- Ability to manage multiple priorities and meet deadlines.
- Proficiency in Microsoft Excel and accounting software.
Preferred Qualifications
- Experience with ERP or accounting systems (Net Suite is a plus).
- Experience in a high-volume or multi-divisional AP environment.
- Familiarity with ACH payment processing and vendor compliance requirements.
Core Competencies
- Organization and time management.
- Accuracy in data entry and reconciliations.
- Problem-solving and follow-through.
- Confidentiality and professionalism.
- Ability to work independently and as part of a team.
Seniority Level:
Entry level
Employment Type:
Full‑time
Job Function:
Accounting/Auditing & Finance
Industry:
Facilities Services
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