Accounting Specialist

Accounting Specialist

Coral Tree Hospitality

The Accounting Specialist supports the Finance team by performing day‑to‑day accounting functions for assigned properties, including Accounts Receivable, Accounts Payable, Chargebacks and Income Audit. This role ensures the accuracy and integrity of the hotel’s financial data through consistent application of accounting standards, adherence to internal controls, and timely processing of financial transactions.

• Explore Freely:
  Immerse yourself in our Team Member Travel Program, enjoying complimentary and discounted stays at Coral Tree Hospitality properties.
• Share the
  
  Experience:
  
  Enjoy unlimited Friends and Family discounted rates.
• Comprehensive Health Coverage:
  Pre‑tax flexible benefit plan covering healthcare and dependent care, plus medical, dental, vision, life, disability and pet insurance.
• Build for the Future: 401(k) plan with company match.
• Support When You Need It:
  Employee Assistance Program.
• Enriched Lifestyle:
  Paid vacation, sick days, holidays.
• Exclusive Discounts:
  Team member discounts from top industry brands such as Apple, Live Nation, Samsung, Hertz, and more.
• Enhanced Wellness:
  Special rates at Lake Nona Performance Club.
• Culinary Delights:
  Discounts at Tavistock Group Restaurants.
• Complimentary, Convenience, and Comfort:
  Team member meals, uniforms, and parking.

• Accounts Receivable
  • Process and post direct bill charges, group master accounts, and city ledger transactions.
  • Prepare and distribute invoices to clients, follow up on past‑due balances in alignment with credit policy.
  • Reconcile AR sub‑ledger to the general ledger and prepare month‑end aging reports.
  • Maintain positive relationships with internal and external group contacts and corporate clients to ensure timely collection.
• Accounts Payable
  • Review and verify invoices, match to purchase orders, check accuracy of coding, and obtain proper departmental approvals; resolve invoice‑to‑PO discrepancies promptly.
  • Process vendor payments using multiple payment methods, ensuring adherence to purchasing and company expense policies.
  • Review and verify expense reports, process and remit payment to employees timely with proper approvals.
  • Reconcile vendor statements and respond to supplier inquiries.
  • Year‑end process of 1099s to vendors and preparing appropriate forms for government agencies.
  • Completion of W‑9s and any requests of vendors for the resort’s tax identification numbers.
• Income Audit
  • Review, verify, and reconcile daily revenue reports from the PMS and POS systems.
  • Post daily revenue and adjustment entries to the general ledger in accordance with USALI standards.
  • Audit and balance cash, credit card, and house account transactions ensuring accuracy and compliance with brand and company policy.
  • Identify and resolve revenue discrepancies and work with operations teams to ensure proper documentation.
• General Ledger / Month‑End Support
  • Support month‑end accruals and expense analyses.
  • Prepare reports and participate in special projects as requested.
  • Assist with internal and external audit, providing supporting documentation as requested.
  • Maintain organized digital and physical files in compliance with internal controls and retention policies.

• High school diploma or equivalent required.
• Two‑ or four‑year degree in accounting preferred.
• At least two years of related Accounts Payable and Accounts Receivable high‑volume accounting experience, preferably in a hotel or resort.
• Must be a United States citizen or possess a valid work permit.
• Must have strong financial competence.
• Must be able to perform in a highly confidential environment.
• Must have strong computer skills including Microsoft Office programs, especially Excel and Outlook.
• Oracle and Craftable experience a plus.

This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow other instructions and perform other work‑related duties requested by his or her supervisor.

• Regularly required to walk and stand 8+ hours per day.
• May be asked to use hands and arms to reach, carry, pull, and lift up to 25 lbs.
• Work environment characteristics include temperature fluctuations (rain, wind, heat, humidity) and moderate to high noise levels.