Payroll Manager

POSITION PURPOSE
The Payroll Manager leads payroll operations for more than 3,000 employees, ensuring accurate, timely, and compliant payroll processing across weekly and biweekly cycles. The position provides operational leadership to the payroll team, maintains effective payroll and timekeeping controls, resolves escalated issues, and partners with Accounting, Human Resources, and program leadership to support reliable payroll delivery.

POSITION PURPOSE
The Payroll Manager leads payroll operations for more than 3,000 employees, ensuring accurate, timely, and compliant payroll processing across weekly and biweekly cycles. The position provides operational leadership to the payroll team, maintains effective payroll and timekeeping controls, resolves escalated issues, and partners with Accounting, Human Resources, and program leadership to support reliable payroll delivery.
Essential Functions And Basic Duties

• Lead and develop a growing team of Payroll Specialists responsible for processing payroll for more than 3,000 employees.
• The Payroll Manager is responsible for interviewing, hiring, and training new staff in the department.
• Oversees the daily workflow of the department.
• Provides constructive and timely performance evaluations.
• Oversee weekly and biweekly payroll cycles in accordance with contract requirements; ensure each payroll is completed accurately and on schedule; and resolve issues promptly to minimize delayed payments and supplemental payroll runs.
• mplement, maintain, and review payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Pay period and monthly reconciliation of all payroll components from payroll ledger to accounting postings and payments, including salaries, benefits, garnishments, taxes, and other deductions.
• Administer and oversee the organization’s timekeeping and payroll systems, including Workday and ADP, and maintain appropriate system access, controls, workflows, integrations and operating procedures.
• Oversee payroll taxes to include correspondence with ADP and any additional notices for state locals and monopolistic states for self-filing
• Provide guidance on SCA guidelines regarding wage determinations and Health and Welfare
• Have and understanding of California payroll laws in addition to any other state specific guidelines
• Provide training across company on timekeeping and payroll related policies
• Work with Human Resources and Program Managers to ensure accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
• Prepare and maintain accurate records and reports of payroll transactions.
• Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Facilitate internal and external audits by providing records and documentation to auditors.
• Identify and recommend updates to payroll processing software, systems, and procedures.
• Performs other duties as assigned.
• Provide excellent customer service regarding employee questions on their paychecks and other payroll related questions.
• Must communicate & follow up effectively with teams, management, program managers and contract officers to ensure timesheets are submitted, reviewed and approved accurately and timely.