Accounting Specialist

The Broward County Board of County Commissioners is seeking qualified candidates for Accounting Specialist at Port Everglades.

THIS JOB ANNOUNCEMENT WILL REMAIN OPEN UNTIL SUFFICIENT NUMBER OF APPLICATIONS ARE RECEIVED AND MAY CLOSE AT ANYTIME.

Performs highly technical work reading, analyzing and auditing contracts.

Requires one (1) year of bookkeeping, payroll or closely related experience.

• Ability to secure and maintain a Transportation Worker Identification card (TWIC) within 60 days of employment and for the duration of employment (if required).
• Ability to secure and maintain a valid Seaport Business Purpose Credential for the duration of employment.

• Associates Degree in accounting or closely related field
• Bachelor's Degree in accounting or closely related field
• Master's Degree in accounting or closely related field
• 2+ years accounts payable experience
• 1 + year construction contract payable experience
• 1+ year accounts payable experience in a government agency

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.

Researches, analyzes and/or audits payments and retainage requests for compliance with agreement(s)/contract(s); processes payments to vendors according to the contract or agreement; creates, calculates, reviews, and maintains records of payment, retainage transactions, non-encumbered transactions, etc. for accounting, auditing, and budgeting.

Monitors budget expenditures in order to ensure funds are available in appropriate accounts to purchase required supplies, materials, and equipment; makes budget transfers, creates journal vouchers, processes daily deposits, petty cash and reimbursement requests, etc.

Reviews all P-Card (purchasing card) Transmittals and E-Payables (electronic payables) invoices; checks for appropriate documentation and approval prior to payment; uploads invoices, runs reports, makes necessary corrections to rejected general ledger.

May process payroll-audit timesheets, timecards and leave requests; notifies appropriate managers and supervisors of missing timesheets, leave requests, signatures, and adjustments; codes and enters all information; calculates amounts to be withheld from employee pay for child support, tax levies and other garnishments; audits, prepares and inputs all manual payroll checks, voided checks, other pay adjustments in accordance with County policy and State and Federal laws;

audits and reviews payroll voucher and registers to determine their accuracy, completeness and conformance with all rules and regulations.

Reviews all requisitions for completeness and competitiveness before submittal to administration for final approval.

Prepares purchase requisitions for small purchases; prepares solicitation bid document for informal quotation requests; secures the bid process for informal quotation request; obtains competitive quotations from vendors; analyzes responses to determine lowest and best vendor; prepares bid tabulation and places purchase orders; prepares documentation for proper files on each procurement.

Performs basic business (verbal and electronic) communication, document preparation, etc.; creates a variety of spreadsheets in order to capture data and facilitate preparation of reports; scans documents into database and reviews for quality control, processes payments for recorded documents, processes the return of recorded documents to owners using appropriate methods, processes incoming and outgoing mail, and responds to customer requests.

Provides customer service in person and via phone in connection with document recording; researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to the appropriate persons.

Performs related work as assigned.

• Financial Acumen:
  Interprets and applies key financial indicators to make better business decisions. Gathers the financial data and metrics essential for the role; interprets quantitative and financial data accurately; seeks guidance, as appropriate.
• Manages Complexity:
  Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Gathers basic…