Executive Assistant

Overview

We are seeking a proactive and highly organized Executive Assistant to support daily operations across multiple areas of the business. The ideal candidate is excellent in time management, extremely detail-oriented, and a very quick learner. This position involves interacting with various corporate departments and handling a mix of clerical and technical tasks. The right individual should be able to take initiative, add value to every assignment, and thrive in a fast-paced environment.

• Provide high-level administrative and organizational support
• Coordinate meetings, appointments, schedules, and communications
• Assist with social media tasks and general content support
• Support real estate management and related administrative duties
• Handle mailing, packaging, and occasional warehouse tasks
• Prepare and manage documents, files, and reports
• Collaborate with different corporate areas on clerical & technical tasks
• Take initiative and contribute solutions or improvements where possible
• Perform additional duties as assigned

• Excellent time management
• Extremely detail-oriented
• Fast learner with strong problem-solving skills
• Excellent communication and writing abilities
• Strong proficiency with computers, technology, and software
• Solid knowledge of Microsoft Office
• Fluent in English and Portuguese
• Authorized to work in the U.S.
• Ability to handle a wide range of tasks across different business functions

• Full-time, on-site
• Monday–Friday, 9:00 AM – 6:00 PM

• $17/hour
• Performance-based bonus potential

Job Type: Full-time

• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance

• Microsoft Office
• Premiere Pro
• Adobe
• Creative Cloud
• Trello
• Social Media (Instagram)

Work Location:

In person