Administrative Assistant

Administrative Assistant – Orlando, FL

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Hesperos, Inc. is a global contract research organization (CRO) providing compound safety and efficacy testing services using its Human-on-a-Chip® platform – the most advanced, multi-organ microphysiological systems available today. Services focus on custom build as well as standard systems composed of human cells representing select organs in a functional, interconnected platform providing pre-clinical insight into how the human body will respond to drug compounds.

We are an Equal Opportunity Employer with a commitment to diversity. All individuals, regardless of personal characteristics, are encouraged to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, disability, or veteran status.

Hesperos, Inc. is seeking a highly organized, detail-oriented, and proactive Administrative Assistant to support the Chief Scientist in both his corporate and academic roles. This critical role provides comprehensive administrative, editorial, and grant management support to the Chief Scientist, researchers, and associated offsite collaborating PIs.

• Research Compliance and Publication Management
  • Assist with the editing, formatting, and submission/resubmissions of journal manuscripts, including proof correction management.
  • Ensure manuscript publishing is compliant with all grant funding requirements, including mandatory federal public access policies.
  • Conduct publication searches, compile relevant citation data, and maintain a citation library using Endnote.
  • Assist with the editing, formatting, and submission of conference abstracts and other required presentation materials.
• Grant and Proposal Development
  • Assist with the technical administrative portion of the grant submission process and preparing materials for collaborative proposals.
  • Utilize specialized grant management systems (Huron and NIH ASSIST) to facilitate submissions.
  • Serve as the primary point-of-contact for subcontracts, collaborators, and consultants involved in the proposal and award process.
  • Assist with the initiation, data gathering, completion, and submission of mandatory grant reports.
• Travel and Fiscal Support
  • Handle all travel logistics for the Chief Scientist and other staff.
  • Create and process official travel requests and expense reimbursements.
  • Coordinate administrative logistics, accounting, Tech Transfer, and other documentation with the Chief Scientist.
• General Administrative Support
  • Assist with writing, transcription, formatting, and submission of documents.
  • Ensure all necessary administrative and HR paperwork is accurately processed.
  • Coordinate correspondence and logistical arrangements for meetings and conferences.

• High School Diploma or equivalent and four (4) years of progressively responsible administrative experience.
• Demonstrated proficiency in professional writing, editing, and formatting of technical documents.
• Exceptional organizational skills with proven ability to manage multiple simultaneous projects with tight deadlines.
• High proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and other standard office software.
• Ability to handle sensitive information with discretion and maintain strict confidentiality.
• Strong interpersonal and verbal communication skills for effective correspondence.

• A Bachelor's degree from an accredited institution.
• Direct experience with federal grant proposal submission processes, particularly those involving NIH.
• Proficiency and training in using grant management systems such as Huron and NIH ASSIST.
• Proficiency with citation management software, specifically Endnote.
• Experience working in a scientific, technical, or academic environment.

Please apply at

Applications submitted on other platforms will not be considered.

• Seniority level:
  Mid-Senior level
• Employment type:
  
  Contract
• Job function:
  Administrative
• Industries:
  Biotechnology

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