Executive Assistant

We are looking for a reliable, resourceful, and task-oriented business-minded Assistant to provide comprehensive support to the founder across multiple businesses. This role involves managing daily operations, tasks, and strategic goals with a high level of organization, multitasking, and problem-solving.

The assistant will play a key role in supporting a growing nutritional supplement company that specializes in helping children with autism and special needs and assisting with a real estate and investment portfolio, and various online marketing initiatives.

The ideal candidate will be highly adaptable, proactive, detail-oriented, and capable of juggling diverse responsibilities in a dynamic, forward-thinking environment. The Assistant must possess a proactive, ”make it happen" attitude and enjoy working within a small, environment that is mission-driven.. The assistant will ensure the day-to-day operations run smoothly, contributing to both personal and business success.

The position offers opportunities for professional growth and learning within a diverse range of industries, including E-commerce, Real Estate, Investing, and Online Marketing.

• Manage and organize the calendar, including scheduling appointments, meetings, and travel.
• Handle email correspondence, phone calls, and other communication.
• Prepare reports, presentations, and documents as needed.

• Assist in planning and executing various projects, ensuring deadlines are met.
• Track project progress, identify potential issues, and propose solutions.
• Coordinate with team members, contractors, vendors, and stakeholders.
• Conduct research, competitor analysis, and/or other business-related studies.
• Manage financial records, including budgets, invoices, and expense reports.
• Leverage AI and systems to enhance efficiency.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.

• System development, implementation, and management.
• Information management.
• Maintain and organize digital file management systems, including Dropbox and Google Drive.
• Maintain office environment, including processing and filing mail, bills, coordinating vendors, verifying insurance, and creating organizational systems, etc.

• Assist with personal tasks such as organizing family schedules, events, or household needs.

• Attend meetings and take detailed notes, providing follow-up actions and summaries.
• Brainstorm ideas and provide input for business strategies.
• Research industry trends and opportunities to support the vision.

• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Ability to work independently and prioritize tasks effectively.
• Proficiency in office software (e.g., Microsoft Office, Google Workspace).
• Familiarity with project management tools (e.g., Asana, Trello) is a plus.
• Adaptable and able to thrive in a fast-paced environment.
• Problem-solving and critical-thinking skills.

$55,000 - $60,000 yearly

Aspire Nutrition is a family-owned and run business dedicated to helping millions of autistic and neurotypical individuals alike reach their full potential through supplements and nutrition.

• Health is Wealth
• Growth Mindset - everything is an opportunity/lesson