Executive Assistant

Introduction

At Gallagher, we help clients face risk with confidence because we believe that when businesses are protected, they’re free to grow, lead, and innovate. You’ll be backed by our digital ecosystem: a client‑centric suite of consulting tools making it easier for you to meet your clients where they want to be met. Advanced data and analytics providing a comprehensive overview of the risk landscape is at your fingertips.

Here, you’re not just improving clients' risk profiles, you’re building trust. You’ll find a culture grounded in teamwork, guided by integrity, and fueled by a shared commitment to do the right thing. We value curiosity, celebrate new ideas, and empower you to take ownership of your career while making a meaningful impact for the businesses we serve. If you’re ready to bring your unique perspective to a place where your work truly matters;

think of Gallagher.

Ballator Insurance Group, now a part of Gallagher, is a national insurance organization that provides innovative insurance solutions to niche industry groups. We pride ourselves on cultivating lasting relationships with our clients by understanding their unique needs and providing tailored coverage that supports long‑term success.

As part of Gallagher, a global leader in insurance, risk management, and consulting, you’ll be joining a team that’s passionate about helping individuals and organizations thrive.

Ballator has an exciting career opportunity for an Executive Assistant. The Executive Assistant plays a vital role in supporting Ballator’s leadership and staff across four divisions. This position provides high‑level administrative and operational assistance, including calendar management, travel coordination, presentation development, and expense reporting. To thrive in this role, you’ll need to be detail‑oriented, exceptionally organized, and an effective communicator with a proactive mindset.

• Provide administrative support to executives, including calendar management coordination, travel arrangements, and expense reporting.
• Manage departmental and executive travel logistics, including rewards.
• Administer phone systems and monitor secure entry for visitors.
• Handle incoming and outgoing mail and shipping; manage conference coordination with delivery vendors.
• Collaborate with other Executive Assistants on meetings and travel needs.
• Create presentations, reports, spreadsheets, and correspondence.
• Plan and coordinate internal and external events and company‑wide meetings.
• Draft and proofread written communications from dictation or handwritten.
• Monitor, maintain, and reorder office and breakroom supplies.
• Perform other duties as needed, depending on local office workflow.

Required:

• High school diploma and 7 years related experience required.
• Strong PC and Microsoft application skills, including Word, Excel, and PowerPoint.

Preferred:

• Associate’s degree and 2–3 years of experience supporting executives and office or an equivalent combination of education and experience.
• Typing speed of 55–65 words per minute with high accuracy.
• Excellent verbal and written communication skills.
• Strong organizational, multitasking, and time management abilities.
• Professional demeanor, polished phone presence, and appearance.
• Tech‑savvy; proficient in Microsoft Office Suite and business systems.
• High attention to detail and ability to handle confidential information with discretion.
• Frequently able to lift/move up to 10 lbs.; occasionally up to 25 lbs.

We offer a competitive and comprehensive compensation package. The base salary range represents the anticipated low end and high end of the range for this position. The actual compensation will be influenced by a wide range of factors including, but not limited to previous experience, education, pay market/geography, complexity or scope, specialized skill set, lines of business/practice area, supply/demand, and scheduled hours.

On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits.

Minimum core benefits you’ll get, depending on your job level these benefits may improve:

• Medical/d…