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Administrative Management Office Administrator/ Coordinator

Front Desk Assistant

Job in Orlando, Orange County, Florida, 32885, USA
Listing for: Wycliffe Associates
Full Time position
Listed on 2026-01-01
Job specializations:
  • Administrative/Clerical
    Administrative Management, Office Administrator/ Coordinator
Job Description & How to Apply Below

Reporting relationship

Program Manager, Orlando

Exemption status

Non-Exempt – Full Time, 40 hours/week

Position Summary

Overseeing the smooth, daily operation of the Orlando office and ensuring proper equipment and supplies are available. Providing a safe, clean and welcoming environment.

Job Responsibilities
  • Supervises the day-to-day activities of the front desk and ensures it is always manned during business hours.
  • Greets staff and guests and notifies the appropriate person or department of guest’s arrival.
  • Answers the phones and transfers the callers to the appropriate person.
  • Ensures reception area is a clean, organized and welcoming environment.
  • Process incoming and outgoing mail, packages, UPS and Fed Ex packages. Purchases stamps and submits charges to the Finance Office.
  • Conducts regular inspections of the building to identify any maintenance or security issues and reports them in a timely manner. Reports any pest control issues to Center Services.
  • Organizes CPR and other safety training and ensures First Aid kits are well stocked, and up to date.
  • Ensures correspondence/office documents are handled properly and updated in a timely manner.
  • Coordinates set up and arrangement of conference rooms as requested by the user.
  • Researches and purchases office supplies, furnishings and services. Orders printer marketing material.
  • Creates and distributes monthly calendar.
  • Ensures all office machines are working and have necessary supplies. Coordinates repairs and services as needed.
  • Oversees the ordering, pick up and distribution of concessions. Ensures FIFO stock rotation is being practiced and items have not expired. Regularly checks for price increases from vendor.
  • Checks on receipt and delivery of mail and maintain USPS accounts. Ensures that all Post Office fees are paid in a timely manner. Processes stamped envelopes for refunds.
  • Reserves apartments for WA board and winter volunteers.
  • Maintains plants, furniture & decorations throughout building.
  • Ensures refrigerators are cleaned on a regular basis.
  • Coordinates with janitors to keep the over-all appearance of the WA building to an excellent standard. Purchases janitorial supplies when needed.
  • Conducts tours of the WA building for visitors.
  • Coordinates and schedules issuing of badges. Ensures badges are stored securely.
  • Coordinates with the Facilities Manager and Program Manager as needed for events.
  • Assists with the running of chapel and connects with speakers 24 hours prior to ensure any technical issues are resolved.
  • Keeps an accurate record of purchases and submits Expense Reports in a timely manner.
  • Assists WA staff with administrative tasks as needed to keep the office operating smoothly.
  • Responds appropriately in emergency situations and notifies the proper authorities.
  • Performs other duties as assigned.
    • Attributes
    • Has a personal relationship with Jesus Christ.
    • Should sense a call from God to ministry and demonstrate a genuine care for people.
    • Ability to be at ease with people from diverse cultures and backgrounds.
    • Highly self-motivated and directed.
    • Keen attention to detail.
    • Excellent listening and interpersonal skills.
    • Ability and desire to learn new technologies, improve skills, and adapt to change.
    • Ability to remain calm when dealing with difficult callers.
    Education, prior work experience, and/or specialized skills and knowledge
  • Has a personal relationship with Jesus Christ
  • 3-5 years experience helpful as an Office Manager or Administrator.
  • Operates by utilizing demonstrated organizational, written and verbal skills.
  • Computer literate, possessing a working knowledge of administration and data processing programs, as well as a strong knowledge of Microsoft applications.
  • Ability to work with minimal supervision.
  • Conflict resolution, negotiation, creative thinking and problem-solving skills. The intellectual ability to handle these difficult tasks must be combined with a personal warmth and evident love of Christ.
    • Disclaimer

    Wycliffe Associates makes employment decisions in accordance with applicable federal and state employment laws and regulations. As a religious organization, we are entitled to make employment decisions on the basis of religious beliefs and practices of the…

    Position Requirements
    5+ Years work experience
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