Administrative Assistant III

Advancement & Partnerships:

Join our dynamic and growing Advancement & Partnerships team as we work together to power partnerships and transform lives through philanthropy.

Together, we can unleash the potential of people and ideas to positively change the world. Your efforts on our team will help us to build the University for the Future.

The Opportunity:

The Administrative Assistant III provides personalized professional and administrative support to members of the fundraising staff across the College of Nursing and College of Health Professions and Sciences. This role is integral to the success of UCF's fundraising initiatives, handling complex scheduling, travel coordination, donor-related data and correspondence, and event support.

The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while ensuring a high level of professionalism and accuracy.

Responsibilities:

* Provide advanced calendaring support for multiple development officers, including meeting and event scheduling and coordination of travel arrangements.

* Create spreadsheets, charts, and maintain donor and prospect database information, including drafting contact and status reports.

* Draft, edit, and distribute professional correspondence, presentations, announcements, and donor communications.

* Assist with planning and coordinating fundraising events, advisory board meetings, and college-related engagement activities. Manage logistics such as agendas, catering, gifts, and meeting minutes.

* Process payment authorization forms, credit card statements, and other documentation for submission to Foundation Accounting, ensuring accuracy and timeliness.

* Support budget preparation by gathering data for projections and monitoring expenses. Assist with purchasing tasks, vendor relations, requisitions, and invoice approval.

* Track scholarship recipients and fund distributions, coordinate donor/recipient meetings, and assist with financial reporting related to donor funds.

* Serve as a liaison with internal UCF stakeholders, external partners, and industry associations.

* Act as a resource for state, university, and division procedures.

Minimum Qualifications:

High School Diploma or Equivalent and 4+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Preferred Qualifications:

* Demonstrated experience supporting multiple executives or development officers in a fast-paced, complex environment.

* Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfort with donor databases or CRM platforms.

* Strong written and verbal communication skills with the ability to draft professional correspondence and reports.

* Proven ability to manage budgets, purchasing processes, and financial documentation with accuracy.

* Experience planning and coordinating events, including logistics, scheduling, and vendor management.

The most successful candidates may possess the following qualities:

* Excellent organizational and time management skills with the ability to handle multiple priorities and meet deadlines.

* Strong interpersonal skills with a service-oriented approach and ability to liaise across departments and with external partners.

* Thorough attention to detail and confidentiality.

Special Instructions to the Applicants:

This position will travel between UCF's Lake Nona Campus and Main Campus.

Advancement and Partnerships values the unique contributions that each team member brings to our division. The anticipated hourly range for a well-qualified candidate is $23.33 - $24.86. The final determination of a successful candidate's starting hourly rate will vary based on several factors, including education and relevant experience. The anticipated pay scale indicated for this position generally applies to candidates who meet the minimum requirements and several of the preferred qualifications outlined above.

All offers are contingent on successful background and reference screens.

Applicant must be authorized to work for any U.S. employer, as sponsorship is not available for this position now or in the future.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country.

You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you'll have countless…