Office Administrator

Kaseya® is the leading provider of complete IT infrastructure and security management solutions for Managed Service Providers (MSPs) and internal IT organizations worldwide powered by AI. Kaseya’s best-in-breed technologies allow organizations to efficiently manage and secure IT to drive sustained business success. Kaseya has achieved sustained, strong double-digit growth over the past several years and is backed by Insight Venture Partners , a leading global private equity firm investing in high-growth technology and software companies that drive transformative change in the industries they serve.

Founded in 2000, Kaseya currently serves customers in over 20 countries across a wide variety of industries and manages over 15 million endpoints worldwide. To learn more about our company and our award-winning solutions, go to  and for more information on Kaseya’s culture.

Kaseya is not your typical company. We are not afraid to tell you exactly who we are and our expectations. The thousands of people that succeed at Kaseya are prepared to go above and beyond for the betterment of our customers.

Job Title: Office Administrator
Location: Orlando, FL

The Office Administrator is the backbone of the office and the first point of contact for employees, visitors, and partners. This role owns the day-to-day workplace experience, balancing front desk presence, facilities coordination, administrative support, and basic physical security to ensure the office runs smoothly, safely, and professionally.

This is a hands‑on, proactive role for someone who takes initiative, notices issues before they become problems, and takes pride in creating an organized, welcoming, and highly functional workplace for our teams. The ideal candidate is comfortable switching between guest greetings, vendor coordination, light physical task completion, and soliciting and supporting leadership needs each day.

• Own the first impression and daily rhythm of the office experience for everyone
• Serve as the primary point of contact for visitors, employees, vendors, and delivery partners, setting the tone for a professional, welcoming workplace
• Manage reception coverage, visitor sign‑ins, badges, and building access in coordination with physical security
• Act as the “eyes and ears” of the office, spotting issues, answering questions, and ensuring smooth daily operations

• Maintain full oversight of the physical office environment, identifying and coordinating response to needs as appropriate
• Proactively monitor office conditions and perform basic hands‑on fixes (e.g., plugging in equipment, rearranging furniture, resetting rooms)
• Maintain a polished, organized reception area, kitchens, conference rooms, storage areas, and shared spaces so they are clean, stocked, safe, and meeting‑ready at all times
• Identify when issues exceed scope and coordinate vendors or submit facilities, IT, or maintenance tickets in collaboration with Centers of Excellence (i.e. Facilities Team, Security Team, etc.) with frequent communication and follow‑through

• Ensure the office is fully stocked, organized, and operational at all times
• Manage procurement, inventory tracking, and restocking of office supplies, equipment, food, and amenities
• Coordinate ongoing vendor relationships for cleaning, maintenance, building operations, and other workplace services
• Receive, log, distribute, ship, and track mail, packages, and deliveries efficiently
• Track invoices, expenses, and local office budgets in partnership with Finance

• Assist with scheduling, calendars, meeting setup, and conference room bookings for executives and teams
• Support onboarding and offboarding by preparing work spaces, welcome kits, badges, access coordination and welcoming new hires as scheduled
• Help with event logistics, internal meetings, mail‑outs, and essential company errands
• Act as a local liaison to IT, facilities, and shared services, proactively identifying risks and needs and escalating as needed