Construction Project Administrator

Job Title:

Project Administrator

Job Description

We are seeking a dedicated Project Administrator to join our team. The ideal candidate will be responsible for efficiently managing various administrative and project coordination tasks.

Your role will involve communication with both internal and external stakeholders, ensuring effective project tracking and compliance.

Responsibilities

* Place calls to internal and external customers and vendors.

* Set up new job folders for projects.

* Track project budgets and expenditures to ensure financial efficiency.

* Assist in writing, distributing, and tracking purchase orders and change orders.

* Oversee document collection, tracking, and control.

* Coordinate and organize meetings related to project activities.

* Manage and execute various administrative duties as required.

* Track and monitor project progress, ensuring adherence to schedules.

* Follow project management instructions to align with project goals.

* Stay updated on compliance regulations and ensure project adherence.

* Resolve issues that may arise during the project lifecycle.

* Administer and manage permits as required.

* Track and manage project paperwork using a Paperwork Tracking Summary.

Essential Skills

* Experience in project coordination or administration.

* Proficiency in project management software, such as Microsoft Project.

* Strong documentation and organizational skills.

* Ability to manage permitting processes effectively.

* Competence in using project management tools and software.

* Solid data entry and administration capabilities.

* Proficient in Microsoft Office Suite, including Excel.

* Experience with construction administration and management.

* Capable of scheduling and coordinating meetings.

Additional

Skills & Qualifications

* Prior work experience as a Project Administrator, Project Coordinator, or similar role.

* Hands-on experience with flowcharts, technical documentation, and schedules.

* Sage software experience is required.

* Demonstrated team spirit and ability to work collaboratively.

Work Environment

The work environment is dynamic and requires attention to detail and the ability to manage multiple tasks efficiently. A professional dress code is expected to maintain a consistent and respectful workplace atmosphere.

Job Type & Location

This is a Contract to Hire position based out of Orlando, FL.

Pay and Benefits

The pay range for this position is $25.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Orlando,FL.

Final date to receive applications

This position is anticipated to close on Jan 22, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccom for other accommodation options.