Operations Coordinator

Job Title: Operations Coordinator

Department: Operations

Status: Full-Time

Responsibilities:

• Responsible for the Administrative side of Operations to include opening and closing contracts, making sure prices are accurate, entering in-house equipment orders in POR and assist with contract fulfillment.

• Follow up with Asset Leads to ensure all equipment has been returned.

• Communicate with Account Executives regarding any missing equipment.

• Process a replacement charge, if equipment is not returned within 3 days, and close the contract

• Reallocate employees' hours in Time and Labor by contracts

• Lock all contracts daily 48 hours prior to delivery.

• Enter work orders in the system for all ecology servicing, power refuels, etc

• Enter all subrental contracts into POR

• Follow up with Dispatch to make sure they are staying on schedule for pickup and returns.

• Create purchase orders for subrentals, purchases, etc.

• Reconcile invoices with credit cards statements.

• Schedules and books travel arrangements for employees.

• Submit per diem requests to accounting.

• Enter new inventory into POR.

• Create and maintain kits in POR per management request.

• Other duties as assigned.

Requirements:

• Must have strong people-focused element to this role by liaising with event contributors, venues, suppliers, partners.
• Problem-solving and creativity.

• Experience of working in a busy, high pressured environment

• Excellent oral and written communication skills

• Pro-active and show initiative

• Proficiency in Word and Excel.

• Determination to ensure successful events, willingness to undertake a wide range of tasks to its end.

• Must have flexibility, working on weekends and evenings when needed