Executive Assistant II

Your personal information will be retained and/or disposed of in accordance with Florida Statutes and UCF’s records management policies and practices.

Administration and Finance:

The Administration and Finance (A&F) division is home to 350+ employees dedicated to providing exceptional administrative and financial services, innovative business solutions, and a safe and effective campus environment to support UCF’s goal to be among the most impactful universities in the country. Our services include accounting operations and financial reporting; budget analysis, development and planning; capital planning; human resources; procurement;

public safety; treasury management; and records management at UCF.
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* The Opportunity:

** The Executive Assistant II position provides strategic administrative, project, and professional support to executive leadership within the Office of the Senior Vice President (SVP) and CFO of the Administration and Finance division. This role requires a high level of discretion, initiative, and sound judgment, along with strong communication and organizational skills. Proficiency in office software, project management tools, and communication platforms is essential to drive operational efficiency and support executive priorities.
** Responsibilities:
*** Efficiently manages the calendars of senior executive leadership within the SVP Office, ensuring optimal time utilization through strategic scheduling and expert use of technology tools. Coordinates meetings and engagements with internal departments and key stakeholders, including faculty, staff, students, university leadership (President, Provost), the Board of Trustees, DSO Boards of Directors, government agencies, donors, and external partners to facilitate seamless communication and alignment with division and institutional priorities.
* Acts as the primary liaison for the SVP Office executive team, overseeing all incoming communications via emails, calls, and correspondence. Screens and prioritizes messages, and drafts, edits, and organizes high-level documents, reports, and presentations. Reviews materials submitted for SVP/CFO signature for accuracy, completeness, and compliance with university policies. Provides front-line support by welcoming visitors, managing and responding to general inquiries, and coordinating conference room usage.
* Coordinates division-wide meetings, seminars, employee events, and supports division board-related activities. Responsibilities include scheduling, agenda development, research, presentation preparation, catering coordination, and documentation of minutes and attendance. Conducts post-event evaluations, surveys, and task tracking to ensure timely follow-up and completion of action items. Promotes team collaboration and employee engagement through well-organized initiatives.
* Manages all aspects of executive travel, including itinerary creation, booking of flights, accommodations, and transportation, and overseeing the reimbursement process. Ensures travel plans align with executive schedules and comply with university policies and procedures. Utilizes departmental PCard for travel and other authorized purchases.
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* Minimum Qualifications:

** Bachelor's or Master's degree and 4+ years of relevant experience or an equivalent combination of education and experience pursuant to .
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* Preferred Qualifications:

*** 5–7+ years of progressively responsible administrative support, with at least 3 years supporting a senior executive.
* Experience managing complex calendars, executive inboxes, and scheduling across multiple time zones and stakeholder groups.
* Demonstrated experience handling confidential and sensitive information (budget, personnel, labor relations, strategic planning).
* Advanced proficiency with Microsoft Office 365 (Outlook, Excel, PowerPoint, Word, Teams) or Google Workspace (if applicable).
* Prior experience in higher education, preferably at a public/state university with knowledge of shared governance and academic/administrative structures.

The most successful candidates may possess the following qualities:
* Demonstrated ability to work independently with minimal supervision,…