Administrative Assistant III, NCTI

National Commercialization and Translation Institute (NCTI):

The National Commercialization and Translation Institute (NCTI) is a national initiative dedicated to helping innovative technology companies transform breakthrough ideas into commercial success. Supported through a National Science Foundation (NSF) initiative and led by the University of Central Florida, NCTI serves as a national hub connecting entrepreneurs, investors, industry leaders, government partners, and commercialization experts to accelerate innovation, business growth, and economic impact.

NCTI is designed to help promising deep-technology companies navigate the journey from scientific discovery and technological advancement to sustainable market success.

As a new institute, NCTI offers a unique opportunity to shape the future of technology commercialization on a national scale. Through strategic partnerships, individualized commercialization support, and a collaborative innovation ecosystem, the institute is advancing solutions that help high-potential companies overcome commercialization barriers and bring transformative technologies to market. NCTI combines the agility and entrepreneurial spirit of a startup with the resources and credibility of a leading research university, creating an environment where innovation, partnership, and impact drive meaningful results.

The National Commercialization and Translation Institute (NCTI) at UCF is seeking an organized and proactive Administrative Assistant III to support the institute's leadership team and day-to-day operations. This role serves as a key administrative partner to institute leadership, coordinating complex calendars, board and committee meetings, travel arrangements, events, financial transactions, and administrative processes that help advance NCTI's mission of supporting innovation and technology commercialization.

This opportunity is ideal for someone who enjoys working in a dynamic, mission-driven environment where priorities evolve and no two days are the same. The successful candidate will be highly organized, resourceful, and adaptable, with the ability to anticipate needs, solve problems, and build strong relationships with internal and external stakeholders. As NCTI continues to grow nationally, this position offers the opportunity to make a meaningful impact while developing new skills and growing alongside an innovative and entrepreneurial team.

This is a time-limited and Contract and Grant(C&G) funded position. Employment is subject to the availability of funding and may cease at the time funding for this employment is depleted.

• Executive and Office Support
  - Serve as primary administrative assistant to NCTI leadership (PI/PD, Executive Director, and program directors); schedule and coordinate in-person and virtual meetings; receive, screen, and direct incoming calls, visitors, mail, and e-mail; prepare correspondence; provide administrative support to postdoctoral scholars and students.
• Board and Committee Meeting Coordination
  - Schedule and support NCTI governance meetings (quarterly Strategic Board, Selection Board convenings, Partner Council, milestone review committee, and monthly operations meetings); reserve rooms and virtual links; prepare and distribute agendas and materials; assist with minutes; maintain meeting records.
• Event and Cohort Logistics
  - Coordinate logistics for seminars, workshops, cohort sessions, orientation, convenings, and the annual showcase, including room bookings, catering, invitations, materials, and visitor arrangements.
• Travel and Financial Transactions
  - Coordinate travel arrangements for NCTI staff and visitors in accordance with UCF policy; manage the UCF expense card; process reimbursements; track expenses and other budgetary transactions.
• Records Management
  - Prepare and maintain institute files and records according to established guidelines and retention requirements, including board and committee records and support for personnel files.
• Office Administration
  - Order office supplies and maintain inventory; ensure office equipment is in working order; distribute mail and packages; provide oversight for general day-to-day office operations.
• Other Duties
  - Perform other related administrative duties as assigned to ensure efficient institute operations.

High School Diploma or Equivalent and 4+ years of relevant experience; or an equivalent combination of education and experience pursuant to Fla.…