Administrative Coordinator II

College of Nursing:

A leader in nursing education for more than 40 years, UCF College of Nursing is doing MORE to ensure a healthier future for all. With a new, permanent home at UCF’s Academic Health Sciences Center, we will have more space to prepare more Knight nurses with academic excellence and more opportunity to impact more lives with innovative, interdisciplinary research.

The Opportunity :

The Administrative Coordinator II provides personalized secretarial and administrative support to the Department Chair of Nursing Practice. This position is responsible for administrative functions required for operations, including, but not limited to data analysis, data management and administrative process management for the Nursing Practice Department of College of Nursing.

Responsibilities:

Administrative Duties/Customer Service:

Provides administrative and operational duties and daily activities associated with the responsibilities of the Chair and Program Directors.

Interacts with faculty, staff, various administrative offices at the university, vendors and various members of the community, serving as a key point of contact for departmental inquiries.

Collaborates with the HR Business Center by collecting documentation for faculty courtesy appointments.

Develops presentations for the College's Leadership team.

Serves as liaison for all faculty correspondence (grade reminders, code of conduct, etc.), and coordinates and reports FTE data for all faculty.

Assists with coordinating book orders, adjunct evaluations and the Student Perception of Instruction (SPIs) process for the Department of Nursing Practice.

Serves as back-up for other administrative assistants in the CON Dean's office.

Data Collection and Analyzation:

Analyzes student enrollment data and manages the number of sections for courses offered.

Actively monitors the enrollment activities and determines faculty workload needs, enrollment projections, etc.

Collects, analyzes, and evaluates various data for the College's Leadership team as needed

Department Support:

Manages faculty and adjunct teaching assignment data through various UCF systems and College of Nursing platforms, ensuring accurate instructional workload, appointment, and assignment records.

Manages department FAS (Faculty Activity System) and coordinates annual reviews for faculty members. Generates reports each semester for the Department of Nursing Practice.

Generates Graduate assistantship agreements for students in the Department of Nursing Practice.

Registers faculty for IDL/ADL courses.

Assists the Department of Nursing Practice in database requirements for accreditation.

Assists with program activities, agendas and materials for departmental events.

Assists the search committees for full-time faculty with scheduling meetings, interviews, and travel arrangements.

Monitors progress against goals and objectives for department and faculty related to college strategic plan and/or by-laws and deliverables.

Collaborates with the HR Business Center for hiring and onboarding efforts, ensuring adherence to university regulations and procedures.

Other duties as assigned

Minimum Qualifications :

Bachelor's or Master's degree and 2+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6) .

Preferred Qualifications :

Ability to make sound decisions.

Ability to work with minimal supervision, and to work effectively with others, including faculty, staff, and students.

Excellent written and verbal communication skills and strong interpersonal and organizational skills.

Forward thinking.

Computer competency in Microsoft 365 (Word, Teams, Excel, Outlook), video conferencing platforms (Zoom) and other software (People Soft, Workday).Ability…