Admissions and Records Coordinator

The Office of Undergraduate Admissions supports the university in meeting its strategic enrollment goals and fulfilling the UCF Strategic Plan. It is responsible for coordinating the identification, recruitment, admission and enrollment of all undergraduate first‑time‑in‑college, transfer, non‑degree, dual enrollment, early admission and non‑Florida public institution transient students. The office leverages the UCF brand to market, communicate and engage with talented and academically qualified students who will enrich our community and achieve academic and personal excellence.

UCF's Office of Undergraduate Admissions is seeking an Admissions and Records Coordinator I to assist in the daily operations of the Office of Undergraduate Admissions as part of the Operations unit. This role will support suspense reconciliation and special applications, in addition to other reconciliation functions necessitated by automated processes.

This position/classification may be changed at management's discretion within the SSWB division to a commensurate level position as determined by the Sr. Vice President of Student Success and Well Being or his/her designee.

• Review applications and supporting documents (e.g., application information, transfer credits, international credentials, military credits) for accuracy and completeness.
• Regularly review student records using queries and reports to ensure accuracy and adherence to institutional, state, and federal policies, including FL BOG Regulation, state statutes, FL DOE Rule, FERPA, and UCF BOT Regulations.
• Perform data reconciliation within the assigned area of responsibility, ensuring consistency and correctness in student records.
• Address and resolve records‑related issues, working collaboratively to maintain the accuracy of admissions data.
• Reconcile admissions and student data for state reporting and regulatory compliance, addressing discrepancies and ensuring data meets all necessary standards.
• Assist with student recruitment events.
• Assist in training new staff in admissions and records management procedures, contributing to knowledge sharing and consistent practices across the team.
• Perform additional responsibilities as needed to support the objectives and success of the Undergraduate.

Bachelor's and 0+ years of relevant experience or Masters Degree and 0+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

• Background working in a higher education environment or student services administrative role, preferably in an admissions or records, healthcare data management, legal administration support, financial services records processing, or relevant industries.
• Experience in data management, entry, or records administration, with a demonstrated ability to review and reconcile data sets for accuracy and completeness.
• Familiarity with college and/or high school transcripts, undergraduate academic levels, transfer credits, and/or credential evaluation.
• Proficiency with student information systems such as People Soft, Banner, SLATE, Raptor or similar.
• Skilled in the detail‑oriented review and management of high‑volume data or records.
• The most successful candidates may also demonstrate strong attention to detail, reliable written communication skills, and the ability to work independently in a high‑volume, data‑driven environment.

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