Repair & Maintenance | Administrative Coordinator

To ensure all paperwork and projects are processed and completed in a timely manner in the order of established priorities.

• Follow office workflow procedures to ensure maximum efficiency.
• Maintain files and records with effective filing systems.
• Support other departments with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings etc.).
• Greet and assist visitors when they arrive at the office.
• Monitor office expenditures and handle all office contracts (service etc.).
• Perform basic bookkeeping activities and update accounting system.
• Assist in settling customer complaints or issues.
• Monitor office supplies and inventory, and place orders.
• Assist in vendor relationship management.

• Prior experience as office coordinator or in a similar role is required.
• Experience in customer service is preferred.
• Knowledge of basic bookkeeping principles and office management systems and procedures.
• Outstanding knowledge of Microsoft Office and/or other office software.
• Working knowledge of office equipment.
• Excellent communication and interpersonal skills.
• Organized with the ability to prioritize and multi-task.
• Reliable with patience and professionalism.

• Move, bend, lift, carry, push, pull, and place objects of moderate to heavy weight without assistance. Stand or walk for an extended period or for an entire work shift.
• Responds quickly to sounds. Moves safely over uneven terrain. Identify and respond to dangerous situations. Safely climb ladders while carrying moderate to heavy weight. Wear personal protective equipment when required.

• Indoor Engineering office.
• Occasional outdoor tasks with travel around property when needed.

• Desktop computer, printer, telephone, fax, copier, telephone, to include other office supplies and equipment.
• Kronos, Birchstreet, Synergy, Microsoft Office, Concur