Office Manager

Job Title Office Manager External

Job Title:

Office Manager Position type:
Full Time

Location:

Orlando FL, Maitland FL Job family:
Building and Facilities

The Real Estate, Building & Facilities team supports our workplaces across North America, helping ensure our offices operate effectively, safely, and consistently. We partner with local office contacts, Finance, Procurement/Sourcing, vendors, and corporate teams to coordinate facilities operations, financial processes, workplace data, and service delivery.

We are looking for a proactive and highly organized Office Manager to help ensure smooth day-to-day operations across two office locations in the Orlando area. The role serves as the primary onsite representative for workplace operations, facilities coordination, vendor management, safety and security programs, employee experience and general office services. Working closely with onsite leadership, employees, corporate functions and external partners, the Office Manager helps maintain a safe, efficient and professional workplace.

This position is well suited to someone who enjoys balancing hands‑on operational execution with relationship management, problem-solving and employee support. In this role you’ll:

• Manage day-to-day operations across assigned office locations, ensuring the workplaces remain safe, functional, professional and well maintained.
• Conduct regular workplace inspections, identify operational needs and coordinate timely corrective actions.
• Coordinate repairs, preventive maintenance, vendor visits and facility service requests.
• Serve as the primary onsite contact for building management, landlords, contractors and service providers.
• Support office moves, renovations, furniture installations, space changes and other workplace projects.
• Manage relationships with vendors, suppliers and service providers, monitoring service quality and following up on performance or delivery issues.
• Prepare and process purchase orders, invoices and expense documentation in accordance with company requirements.
• Support office budget planning, forecasting and expense tracking.
• Partner with onsite leadership and corporate functions to support workplace safety, security and emergency preparedness requirements.
• Serve as the local site coordinator for crisis management, emergency response and business continuity activities, as assigned.
• Coordinate visitor management, building access and workplace security processes.
• Act as a trusted point of contact for facilities, workplace services and office procedure.
• Develop comprehensive reports for Regional Management and Corporate teams, as needed, providing a clear overview of office status, key data, and relevant insights to support informed decision-making.
• Support onboarding and workstation readiness for new employees and internal moves.
• Collaborate with onsite leadership, People & Culture, Finance, Procurement, Digital & Technology Services and other corporate functions to support business needs.
• Collaborate with Office Managers and Workplace Operations colleagues across NORAM to promote consistent processes, shared standards and best practices.

• You have at least three years of relevant experience in office management, workplace operations, facilities management, hospitality, property management, business operations or a related field.
• A combination of education and experience that demonstrates the ability to succeed in the role will also be considered.
• You have experience coordinating vendors, facilities services and workplace-related projects.
• You have experience with invoices, purchase orders, budgets or expense tracking.
• You have proficiency in Microsoft Office applications,…