Office Coordinator - Orlando, FL

Woundtech is seeking a dependable, organized, and welcoming Office Coordinator to support the day-to-day operations of our corporate office. This full time position is responsible for maintaining a professional office environment, greeting visitors, managing incoming mail and packages, and providing basic administrative support as needed. The ideal candidate is personable, reliable, detail-oriented, and comfortable working independently while collaborating with various departments to help keep the office running smoothly.

• Serve as the primary point of contact for employees, visitors and vendors arriving at the corporate office.
• Greet visitors professionally and notify the appropriate employee of their arrival.
• Answer incoming calls or direct inquiries to the appropriate team member, as needed.
• Maintain a welcoming, organized, and professional reception area.

• Receive, sort, and distribute incoming mail and packages.
• Prepare outgoing mail and shipments as needed.
• Notify employees when packages or deliveries arrive.
• Coordinate with delivery services and couriers as necessary.
• Keep inventory of promo items and medical supplies
• Manage Office Budget including Shipping, Office Supplies and Vendors

• Maintain the organization and general appearance of common areas, conference rooms, and the front office.
• Monitor basic office supply levels and order replenishment/RTV as needed.
• Coordinate Travel via as request, including traveling clinicians within T&E SOP guidelines
• Audit Expense Reports for Clinicians and others as requested
• Assist with preparing conference rooms for meetings and ensuring spaces are presentable.
• Provide basic administrative assistance to various departments as requested.
• Assist with occasional office projects and other duties appropriate to the role.

• Maintain a professional and courteous demeanor when interacting with employees, visitors, vendors, and business partners.
• Handle employee and company information with discretion and maintain confidentiality.
• Follow established office procedures and workplace policies.

• Regular, on-site attendance at the corporate office is required.
• Ability to remain at the front desk or workstation for periods of time, with movement throughout the office as needed.
• Requires manual dexterity, sitting, standing, stooping, reaching, kneeling, crouching, bending, walking, lifting up to 20-30 lbs.

• High school diploma or equivalent preferred.
• Previous experience in an office, reception, customer service, or administrative support role preferred.
• Strong organizational skills and attention to detail.
• Professional communication and interpersonal skills.
• Dependable, punctual, and able to manage assigned responsibilities independently.
• Basic computer skills, including email, word processing, spreadsheets and calendar applications.
• Experience as a travel arranger utilizing corporate travel tools similar to eGencia
• Experience as Meeting Coordinator including conferences/training
• Ability to prioritize routine tasks and respond appropriately to changing office needs.

The above job description is not an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. Reasonable accommodation is made to enable otherwise qualified individuals with disabilities to perform the essential functions of the job.

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Woundtech is the nation’s leading physician-based provider of wound management services. We provide concierge care to all our patients in their…