Product and Inventory Analyst

Purpose of Role

The Product and Inventory Analyst is responsible for processing purchase orders and work orders, allocating and controlling inventory and calculating the margin. The Product and Inventory Analyst is responsible for the support of one or more Product Managers. This position requires a high level of attention to detail and proactivity to maintain inventory control and proper flow of information to the Export, Documentation and Transportation teams.

This position works in close communication with the Operations Managers to fulfill the responsibility of maintaining the efficient flow of product through the Purchase and Sale processes.

• Enter purchase orders in ERP system as instructed by the Product Manager.
• Relationship building and interaction with suppliers at multiple levels.
• Updating purchase information into ERP system (dates, weights, rail car information and product information) to ensure accurate reporting information needed by Product Managers for product availability decisions.
• Send Inbound notification and packaging instructions to warehouses.
• Communicate with A/P to coordinate payments for Cash in Advance and Cash against Documents purchases.
• Assist Accounts Payable with A/P differences.
• Investigate and process Claims related to Supplier invoices.
• Maintain proper records of each purchase transaction.
• Responsible for the setup of new vendors and new grades.
• Control days on hand and limit aged inventory by making recommendations and taking action as directed.
• Manage railcars and timing of placement, along with any repacks to control costs related to movement, detention and demurrage.
• Responsible to allocate Inventory to all incoming Sales Orders.
• Monitor Credit Status of sales orders and contact regions to collect or take proactive actions to release sales orders from credit.
• Daily review of the inventory report to identify product availability for sales, purchase orders vs sales order, product blocked and aged inventory.
• Monitor established KPI’s on a daily basis by using the reporting tools in order to proactively identify potential issues with the orders.
• Evaluate each transaction taking into consideration market conditions, customer status and inventory position to execute the best business.
• Coordinates all inventory needs with Warehouses on behalf of their assigned legal entity.
• Provide support to the Export and Documentation Teams with inventory and product related questions.
• Directly support assigned Product Manager and work closely with the Product Managers to be the resource for Product availability.
• Facilitate and promote a cohesive team environment across the International Operations team.
• Maintain the Duty Recovery Program, if applicable.
• Researching/resolving supplier invoice discrepancies.
• Interface with warehouse to provide packaging priorities.
• Involvement in count of physical inventories may be required.
• Collaborate with inventory accounting on inventory reconciliations.
• Enable business continuity by promoting cross training with other members of the team.
• Participate in backup and load balancing process among members of the team.
• All other duties as assigned.

• Internal:
  Export Coordinators, Documentation Coordinators, Product Managers, Logistics, IT, A/P, Regional offices, Quality Manager, Other Ravago affiliates.
• External:
  Supplier contacts, Warehouse contacts, Freight Forwarder.

A four-year college degree and/or education and experience equivalent to be determined by Management.

• 3–5 years related business experience.

• Bilingual:
  Excellent written and verbal communication in English and Spanish.
• Detail oriented and ability to prioritize.
• Proficient in Microsoft Excel, Word and Outlook.
• Exposure to E-Commerce and the Internet a plus.

• Must possess excellent interpersonal and problem solving skills.
• Good at multitasking.
• Proactive Approach and Accountability.

The work environment/conditions described herein are representative of those that an incumbent may experience, and therefore

• Must be comfortable working in a shared space, with constant noise, with/or without the use of a private…