Finance & Administration Lead

We are a commercial janitorial company in Rockledge, Florida. Our clients are large facilities: healthcare, schools, corporate campuses, retail.

Our Core Focus is Creating Healthy Environments Where People Thrive. Every facility we clean is someone’s workplace, classroom, healthcare space, or community. When those environments are clean and healthy, the people inside them can focus, collaborate, perform, and feel good about where they are. We don’t just clean buildings. We create environments where people thrive.

We are also a systems driven company. We don’t wing it. Every facility we service runs on documented processes, trained protocols, and consistent standards. When something needs to change, we adjust the system, not just the person. For you that means written procedures and clear expectations rather than guesswork about how things get done.

We run a small leadership team, so the work you do here will be visible. This role exists to give real ownership of Financial Management, HR, and IT & Systems to someone who wants it, freeing our leadership team to focus on clients and growth.

We are hiring a Finance & Administration Lead to take ownership of Financial Management, Human Resources, and IT & Systems for the company — while also carrying the recurring administrative work that keeps a distributed field operation running: timecards, scheduling, supply ordering, and office systems.

This is a genuinely cross-functional leadership role. You will own outcomes in Financial Management, HR, and IT & Systems, and support our broader field operations as well. You like being the person who makes sure nothing falls through the cracks.

• Serve as a member of our leadership team and take full ownership of results across finance, HR, and IT.
• Set quarterly priorities for your area, see them through, and take part in our quarterly and annual planning sessions.
• Lead a weekly check-in for your area and track the key numbers that show how it is performing.

• Manage employee timecards — daily review, corrections, and edits.
• Prepare payroll-ready timecard reports and submit them for review ahead of each payroll cutoff.
• Own recruiting, hiring, and onboarding — job postings, candidate scheduling, offers, and new-hire paperwork through to first day.
• Maintain employee records and compliance documentation, tracking expirations before they become problems.
• Administer compensation and benefits — pay changes, plan enrollment, and vendor coordination for whatever benefits we offer.

• Maintain employee schedules and keep site assignments current.
• Log and route call-outs and site staffing notifications to the right supervisor.
• Keep cleaning checklists, instructions, and site security protocols up to date as they change.
• Manage site and location details— add new locations, edit existing ones, and keep everything current as our footprint changes.

• Monitor supply requests coming in from our field teams through — this drives most of our ordering.
• Maintain our supply lists so field teams always see accurate options.
• Message requesters directly when a request needs clarification, and handle internal requests from management.
• Place supply and material orders with our approved vendors.
• Track open orders, confirm deliveries, and clear the request once it lands.
• Reconcile deliveries against orders and resolve vendor discrepancies.
• Own day-to-day bookkeeping in Quick Books Online — bill entry, invoicing support, and reconciliation, through to close.
• Maintain our QBO product and service list — prices, SKUs, descriptions, and new product setup.
• Deliver the weekly financial snapshot and monthly reporting the GM uses to run the…