Administrative Project Manager

University Operations:
The University Operations division at UCF is committed to creating a supportive and welcoming environment for our faculty, staff, students, and the broader community. We take pride in delivering exceptional service, sharing our expertise, and upholding the highest standards to ensure a world-class campus experience.

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University Operations is seeking an experienced Administrative Project Manager I to support strategic initiatives and priority projects across the division. This position serves as a key resource to executive leadership and the Chief of Staff by coordinating complex projects, managing governing document processes, supporting organizational priorities, and ensuring successful implementation of divisional initiatives.

The ideal candidate will possess strong project management, organizational, analytical, and communication skills and be comfortable working with diverse stakeholders across departments while balancing multiple priorities in a dynamic environment.

• Coordinate and manage strategic projects and division-wide initiatives supporting University Operations and Chief of Staff priorities.
• Develop and maintain project plans, timelines, milestones, deliverables, and implementation strategies.
• Monitor project progress, identify risks and dependencies, facilitate resolution of issues, and provide status updates to leadership.
• Coordinate the development, review, routing, maintenance, and periodic evaluation of governing documents, including policies, procedures, standards, and guidelines.
• Maintain document inventories, version control records, approval workflows, and review schedules.
• Support executive priorities through research, analysis, stakeholder engagement, meeting coordination, and preparation of executive briefing materials.
• Develop project dashboards, metrics, reports, and tracking tools to support organizational awareness and decision making.
• Compile and analyze data to identify trends, risks, opportunities, and progress toward strategic objectives.
• Collaborate with departments and university partners to ensure alignment and execution of divisional initiatives.
• Participate in special projects, committees, work groups, and other initiatives supporting University Operations objectives.

• Bachelor's or Master's degree and 4+ years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

• Experience managing complex projects or cross-functional initiatives in higher education, government, public sector, or large organizations.
• Experience supporting executive leadership, chief of staff functions, or strategic planning initiatives.
• Knowledge of project management methodologies, tools, and best practices.
• Experience developing executive reports, dashboards, presentations, and briefing materials.
• Experience coordinating policy, procedure, or governance document management processes.
• Strong analytical, organizational, and problem-solving skills.
• Experience facilitating meetings and managing stakeholder engagement activities.
• Advanced proficiency in Microsoft Office 365, including Excel, PowerPoint, Teams, SharePoint, and Planner.
• Experience creating and maintaining project tracking systems, performance metrics, and reporting tools.
• PMP, CAPM, Lean, Six Sigma, or other project/program management certifications preferred.

• Position requires a valid Class E driver's license.
• This position may involve driving to various locations on and off campus to conduct University business.
• The anticipated salary range for this…