Bid Coordinator- FL Division

Nichols Contracting, Inc. (NCI) is a family‑owned and operated Construction and Contracting business headquartered in Columbia, MD with offices in Richmond, VA, Venice, Royal Palm Beach, and Orlando, FL with a team of 170 employees. NCI is a full‑service general contractor focused on providing premier services in all aspects of the construction process, from concept to completion. We manage a broad range of commercial construction projects, including new construction, tenant fit‑outs, and renovations.

NCI services a diverse group of markets including federal, state, and local governments, as well as a variety of corporate and special industry organizations that require complex life safety and critical infrastructure needs. Nichols Contracting Inc. is seeking an onsite, full‑time Bid Coordinator for our Orlando, Florida office. The ideal candidate must be flexible and available for occasional travel to additional Florida offices as needed.

The Bid Coordinator will coordinate and assist the estimators with the production of the proposal (RFI, ITT, RFP, etc.) document. Responsibilities include introduction and implementation of all necessary pre‑construction document version control procedures and processes. This role requires the highest levels of attention to detail and an ability to work under pressure and to demanding deadlines.

• Manage the pursuit process (technical qualifications, proposal forms, and presentation, proper file management) for smaller, less complicated response packages.
• Assist in the development of response materials for larger, more complicated pursuits
• Write and develop content as a part of the RFQ / RFP / RFB process
• Understand RFP / RFQ requirements to ensure compliance and from which a list of deliverables can be derived
• Stay current with project experience, business operations and personnel and understand services, differentiators, and history
• Disseminate information regarding proposal deadlines, interview times and locations to relevant parties
• Help keep market sector groups on track
• Perform data entry relevant to client, employee, project and opportunity tracking
• Provide editing and proof-reading support for technical bid packages
• Coordinate and update templates, checklists and boilerplate documents to support the proposal development infrastructure and maintain proposal quality management
• This position will be directly supporting the sales team / estimators.
• Participates in the generation of new business leads
• Development of marketing collateral and promotion of Company’s services
• May be asked to periodically attend pre‑bid meetings and site inspections to participate in determining best match for company
• Translates construction documents, researches material, and project means and methods
• Understands project scope of work, specifications and regulatory compliance requirements and coordinates RFIs
• Performs proposal technical writing and prepares professional, effective presentations, correspondence and reports
• Solicits competitive bids from subcontractors and suppliers on behalf of estimators
• Assists estimators in generation of competitive bids and prepares and delivers bid packages
• Tracks bidding activity and maintains bid logs
• Participates in pre‑construction process from award notice through stable hand‑off to assigned project management team
• Performs coordination for maintaining company certifications and licenses
• Participates in identifying improvement opportunities for quality of work and cost efficiencies—Nurtures relationships with subcontractors, suppliers and industry professionals
• Subcontractor prequalification manager for each office
• Provide general administrative support to various departments as needed

• Industrial and Government Construction experience is a plus
• Detail-oriented
• Excellent communication skills
• Self‑motivated
• Willingness to learn and take on new challenges
• Ability to work well under pressure and consistently meet critical deadlines
• Microsoft Office Suite (Word, Excel, and Outlook) experience is required
• Attend continual education that supports current and future positions

The physical demands…