Proposal Specialist

Proposal Specialist

Owens Realty Services – Orlando, FL

Full‑time | On‑site – Orlando office, 5 days per week

$60,000.00 – $70,000.00 per year

We are seeking a highly skilled, detail‑oriented Proposal Specialist who excels in writing, editing, and producing compelling proposal and marketing materials. This role is ideal for a strong individual contributor with advanced capabilities in content development and technical writing support. The ideal candidate has the potential to grow into a more senior‑level specialist as they master the role.

• Write, edit, and format proposal responses, qualifications packages, and technical documents for RFPs/RFQs.
• Develop and refine content such as project descriptions, resumes, cover letters, key differentiators, and capability statements.
• Ensure accuracy, clarity, and compliance through thorough proofreading and editing.
• Coordinate with internal stakeholders to gather needed information and maintain proposal content libraries.
• Assist in managing timelines and delivering polished, professional proposal packages.

• Use Adobe InDesign to format proposals, collateral, and branded templates.
• Support layout design, graphics updates, and light visual editing using Adobe Creative Suite applications.
• Assist with preparing visually polished documents and marketing materials.

• Bachelor’s degree in Marketing, Communications, Journalism, English, Business, or related field (or equivalent experience).
• 2–5 years of experience in marketing, proposal development, communications, or a related field.
• Exceptional writing, editing, and proofreading skills with strong attention to detail.
• Experience contributing to technical writing or proposal‑related content.
• Proficiency with Adobe InDesign and familiarity with Adobe Creative Suite (Photoshop, Illustrator).
• Strong organizational skills and ability to manage multiple deadlines independently.
• Ability to collaborate with internal teams and communicate professionally.

• Familiarity with CRM or proposal management tools.
• Experience in a professional services, facilities, real estate or construction environment.

• Strive for professional excellence in the performance of their jobs.
• Understand and support the company's direction.
• Provide superior service to our customers and employees.
• Be flexible, innovative, and responsible to change.
• Manage human and financial resources wisely.
• Be a team player, helping others to succeed.
• Encourage open communication throughout the company.
• Treat all individuals with dignity and respect.
• Have pride in and sell Owens Realty Services to others.
• Be energetic and excited about their field of work and of others around them.
• Be able to go above and beyond what is expected of them.
• Be involved and enveloped in the entire business of our company.

Owens Realty Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

Owens Realty Services is a Drug‑Free Workplace. Employment is contingent upon passing a pre‑employment drug screening and background check.